10 Workflow Automation SaaS Software to Boost Your Productivity


The market growth of workflow management systems has seen steady growth for many years now. This is because more and more professionals are realizing that their work will be better organized and executed if their whole workflow is properly thought out and managed first. This post will highlight the best workflow automation SaaS apps you can use today.

We have seen that every activity that can be managed via software in the organizational paradigm, has generated profound results, and that is why, in this article, we are going to talk about 10 of the best workflow automation SaaS software in the market right now.

These tools have been tried and tested by highly skilled professionals in the organizational paradigm, but if you think that you need to know what’s important in workflow management software to better make your decision, then here’s a short description for you.

Workflow Automation SaaS Software

A workflow automation SaaS program is an advanced tool that allows professionals to improve the way they approach and perform their duties.

The software also provides them with the ability to create and energize their workflow in such a way that they find redundant tasks, identify all of the areas that need improvement, automate all of the work processes that they have to perform, and achieve a whole new level of efficiency in their work.

Here are some of the features that good workflow management software has.

  • Create custom workflows
  • Define stages and move tasks into stages
  • Streamline repetitive processes
  • Create stages in which tasks can be defined and moved
  • Follow up on tasks in the process
  • Manage work the way you want
  • Make task management easy
  • Integrate workflow with every task list
  • Allow creating and assigning tasks
  • Synchronize tasks in every stage
  • Adapts to changes along the way

Now let’s take a look at 10 of the best workflow automation software that the market has to offer.

10 Workflow Automation SaaS Software for You in 2022

Let’s take a look at all of them in detail and find out how they can help you automate and improve your workflow management.

1. nTask


Being one of the best project management software out there, nTask is incredible when it comes to workflow management. The application allows the users to track all of the tasks that they have to perform on a daily basis in such a way that they get it done efficiently.

Also, the users can make changes to their tasks and processes as they move along the project management process and the requirements of the clients or the market change.

The users can also assign custom statuses to their tasks so that they can differentiate between the stuff that they have to do from stuff that they have already done.

Key Features


  • The software offers an incredible free trial to check out what it has to offer, but if you want the good stuff, then you have to buy a subscription for only $3/month
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2. Zapier


Zapier is a web-based integration solution that allows different applications in the world of project management and workflow management to join together and work cohesively. The application provides just the right tools to the right team to get their work done more efficiently.

Key Features

  • Dashboard
  • Import/export through Google Sheets
  • Tasks
  • Zaps creation
  • Task history
  • Connected accounts


  • The application has a free trial and a free version for you to check out before spending any money, but if you want to use the paid features, you have to pay $20/month

3. ProWorkflow


ProWorkflow is a dedicated workflow management tool that helps the managers to focus on the visibility of the work that they have to do and to take full control of it.

The application also provides a quick overview of every task and process in your worklist, and with a simple to use interface, you can really get work done without any hassles.

Key Features

  • The Project Manager helps you to get organized
  • Dashboards and status summaries
  • Messaging tool with one-click replies
  • Contact & company search
  • Messaging & file sharing
  • The cloud solution allows you to manage projects and tasks remotely
  • Templates for reports and forms that can be customized
  • Easy-to-use scheduling
  • Branding & configuration
  • Permission-based access


  • There is a free trial of the application available to use, and if you want to use the paid features, then you have to pay $10/month to the company

4. Backlog

Backlog by nulab

Backlog is a work management application that was designed for development teams to fulfill their needs and requirements. The application covers almost all of the aspects of software development processes and also helps to boost collaboration and communication between the team members.

Key Features

  • Track Project Progress
  • Tasks into Subtasks
  • Work Requests
  • Burndown Charts
  • Wikis
  • Team Collaboration
  • Project Management
  • Task Management
  • Prioritization
  • Gantt Charts
  • Git Graph
  • Collaborate on Code


  • The application has a free trial available for use, and if you want the good stuff that comes with a paid subscription, then those start at $35/month

5. Automate.io

Automate.io - tools for small business

Automate.io is quite similar to the other workflow management applications that you find on the market right now, but what sets it apart is that it allows the users to create one-on-one integrations with other applications like Zapier.

This helps the users to work on their tasks using multiple applications, seamlessly.

Key Features

  • Process Control
  • Social Media Integration
  • Web Services
  • Email Management
  • Multiple Data Sources
  • QuickBooks Integration
  • Third-Party Integrations
  • Workflow Management
  • Event-Triggered Actions


  • The application has a free version and a free trial for the users to check out before spending any money, but if you want the software as your daily driver right now, you need to pay $19/month for a paid subscription

6. Nintex

Nintex promoapp

One of the best workflow management applications that you will find on this list is Nintex. The application helps different businesses all over the world to automate their daily tasks and process quite easily and effectively.

These tasks include improving the collaboration channels, linking cloud workflows, and also helps to automate content management platforms.

Key Features

  • Workflow Management
  • Periodic Review
  • Process Change Tracking
  • Process/Workflow Automation
  • Workflow Configuration
  • Optical Character Recognition
  • Pre-built Templates
  • Process Modeling & Designing


  • The application has a free trial available but it is subscription-based if you want the paid version and that starts from $625/month

7. ProcessMaker


ProcessMaker is an open-sourced workflow automation and business project management software that allows you to automate approval-driven workflow and improves the way the team members collaborate regarding data and complex data systems.

Key Features

  • Process Designer
  • Dashboards and KPIs
  • User Portal and Cases Inbox
  • Rest API
  • Workflow Configuration
  • Responsive Form Designer
  • Output Document Builder
  • User Management
  • Workflow Management


  • The application has a free trial available for use if you want to check it out before spending any money, but if you want to avail the best the application has to offer, then you have to pay $1500/month for the standard subscription

8. ProofHub

Proofhub home

Another amazing project management application that you can use as a workflow automation SaaS solution is ProofHub. The application provides flexibility to its clients by helping managers and team members in such a way that they get their work done efficiently.

The software is a versatile solution for team collaboration and project management and is undoubtedly a market favorite.

Key Features

  • To-do lists and tasks
  • Events & milestones
  • Customization of the file upload window
  • Custom roles
  • Proofing
  • Discussions
  • Workflows & Boards
  • Gantt charts
  • Reports
  • Files


  • There is a free trial available, but if you want the paid features then you have to pay $50/month

9. Process Street

Process Street - best process street alternatives

Process Street application is a very simple tool that allows users to manage their workflow and also proves to be one of the best process management software in the market right now. Let’s take a look at some of the features that this software has to offer.

Key Features

  • Run processes as collaborative workflows
  • Rich content and media
  • Search
  • Groups
  • Collaboration and communication
  • Tasks assignment
  • Create procedure documents in seconds
  • Capture structured data
  • Regular workflow scheduling
  • Activity feed
  • Instant visibility
  • Data protection


  • There is no free trial of the software available for use, so if you want to check out the features that it has to offer, you have to pay $15/user/month to the company

10. BIGContacts


BIGContacts by ProProfs is a cloud-based CRM application that can help you simplify and automate workflows, contributing to an improvement in the business’s bottom line. This intuitive application can let you automate redundant activities, enhancing your organization’s day-to-day productivity.

The tool provides powerful task and contact management capabilities, which further improve the outcomes of business processes. 

Key Features:

  • Pre-built templates
  • Process automation
  • Reporting & analytics 
  • Instant alerts & notifications
  • Custom triggers 
  • Recurring tasks 
  • Email marketing
  • To-dos & task lists


  • The tool has a free trial available for 15 days. Paid plans for the software start from $5/user/month, billed annually. A custom-priced Enterprise plan is also offered. 


These were our top picks for the best workflow automation SaaS applications in the market right now. If you think that you are using an application that triumphs these, then write to us and we will check it out.

Further Readings:



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