We often ramble about the lack of time or how we cannot get anything done in the inadequate amount of time we have. Well, guess what? We are here with the 15 best time saving tips that will help you add more hours to your day.
When we say add more time, we do not mean adding an hour or two to the 24 hours of your day (that is impossible in the real world), we mean the efficient usage of these 24 hours to help you save some time whilst you complete all your tasks.
These time saving tips will help you extract the potential of the 24 hours. Remember Bill Gates, Jeff Bezos, Jack Ma, and other influential figures have the same number of hours in a day. Their ability to optimally utilize these hours and make the most out of them sets them apart from the rest and is probably the key to their success.
Follow the following time-saving tips, and maybe one day, you will stand on the same pedestal
1. Keep A Track Of Your Time
Keeping a track of your time is one of the best ways to organize your daily life. By organizing your schedule around time, you essentially rule out any chance of time wastage.
Remember how our teachers urged us to wear a wristwatch during exams so that we can keep ourselves organized and finish our quizzes in time? The same is the case here. By paying attention to the time you spend on a certain task, you can optimize your work and bring productivity to the table.
There are two ways you can track your time:
Manually, you only need to wear a wristwatch to keep an eye on the time you spend on different tasks and chart the details on a paper, notebook, or journal. However, to track your time digitally, you can take the help of time tracking apps– such as nTask.
These apps are specifically designed to help you manage your time efficiently. With the help of these apps, you can identify the gaps in your schedule, track your progress over time, and organize your time accordingly for betterment in the future.
nTask is The Best Free Time Tracking App.
Manage tasks, projects, resources, and timesheets on nTask. Sign up today!
2. Work On Your Time Management Skills
Honing your time management skills will help you achieve more in less time, become more productive, and complete your tasks more efficiently.
Some of the strategies that can prompt you to manage your time more effectively include completing tasks in groups, blacklisting distractions, breaking down your projects into smaller pieces, etc.
To manage your time, you can:
- Set goals
- Divide your work into smaller chunks
- Set deadlines for each task
- Track your progress over time to identify the gaps in your schedule
- Prioritize tasks for better working
- Organize your workflow in a specific schedule to keep an eye on your daily goals
You can use time management apps to organize your work schedule and better your performance. You can make to-do lists, prioritize tasks, track time, and do much more with these apps. Sign-up now and enjoy the perks of effective time management.
3. Get Rid Of Distractions
One of the things that hinder our work progress and slows down our performance is distractions. These distractions can be in the form of your naughty kid, your loud neighbor, an overly chatty colleague, your cell phone, or games, etc.
If you want an effective time saving solution then the first step would be getting rid of these distractions. Find a quiet place for your work, make sure there are no distracting noises around you, and your mind is at peace.
Once you have a calm and peaceful environment, you will be able to focus on your work and improve your performance.
4. Schedule Your Work Around Your Peak Hours
Some people are early birds while others are night owls. You will have to identify the peak time of the day and schedule your work around these hours. Organizing your work accordingly is another one of our tips to save time.
This schedule will boost your performance and make working much easier for you. You will also notice an increase in your productivity if you work during these hours.
5. Digitalize Your Life
We are living in a digital age, and as such, you should take advantage of the numerous benefits it offers. Make the best use of the internet and utilize it to its full potential.
There are several things you can do with the help of the internet:
- Pay bills online
- Have one-on-one online meetings
- Work from home
- Chat with your colleagues in real-time
- Keep track of your work progress with tracking apps
- Make your purchases online and get them delivered to your doorstep
- Automate email replies
There are hundreds of other things you can achieve via the virtual platform. You can also take help from dedicated apps to enhance your performance.
6. Schedule Intermittent Breaks
While talking about time saving tips, it is important to focus on your rest schedule as well. You should allocate some part of your day to rest, or you will lose your nerves.
You can employ the 52/17 rule that implies that you work for 52 minutes and then take a break for 17 minutes. The rule will help you stay focused. You will better your performance in the 52 minutes and will look forward to the 17 minutes of break.
The 17 minutes in your schedule are your reward for working effectively for 52 minutes straight.
Another similar rule is the 50/10 rule which implies similar conditions i.e., working for 50 minutes and then resting for 10 minutes. The 50 minutes of work are devoid of any distractions and feature fully focused working.
Breaks are a great way of reducing stress, getting rid of exhaustion, freshening up your mind, and revitalizing your energy. No matter what rule you choose to adopt, or if you work out a personalized schedule, make sure that you have enough breaks so that you do not fry out your brain and work relaxedly.
7. Multitasking Is Not So Bad
We have always heard how inefficient multitasking is or how we should focus on one task at a time. While it may not be good to clean and write at the same time, it will certainly be advisable to listen and write.
You just have to figure out the right combination of tasks. Some effective multitasking combinations can be:
- Eating popcorns and watching a movie (that’s a given, isn’t it?)
- Writing pointers while listening to a podcast
- Making multiple copies of a file to save time
8. Prepare for Your Day
Planning is another time saving solution. When you plan your schedule, you essentially sort out your working schedule to better your performance.
To prepare for your day, you can:
- Schedule meetings with specified agendas
- Make a to-do list of the tasks you have to complete
- Divide the 24 hours of your day accordingly
- Make sure your outfit and bag are ready for the next day
- Plan your daily meals
The fact that you prepared for your day is proof of your commitment to your work. The results of this time saving trick will be reflected in your work overtime.
9. Prioritize Your Tasks
It can be hard to focus on one thing at a time when all your tasks are strewn haphazardly. A little bit of attention in this aspect can help you stay focused.
Prioritize your tasks in the order of importance or delivery date. The most important tasks or the ones close to delivery go first and vice versa. Once you have set priorities for your work, you can dedicate your time to one task, complete it and then, move on to the next one.
10. Devise A System To Deal With Your Emails
One of the best time-saving tricks is developing a system to sort out your emails. We always rave about organizing our desks or making sure our files are properly sorted. The same mindset should be implemented when it comes to emails.
Every day we are plagued with dozens of emails, some important, others spam. If you do not sort them right away, you will only increase the clutter. You can organize your inbox by devising a system.
- Check your inbox twice or thrice daily at regular intervals
- Limit your sessions to a specific time limit i.e., 20-30 minutes
- Delete unnecessary emails right away
- Do not leave emails unattended
- Automate replies to become more efficient
- Use templates
The system of dealing with emails will help you keep your inbox clean and organized.
11. Hire A Helper
Working by yourself can be a bit exhausting sometimes, in such times you should consider employing a helper who will assist you in accomplishing your daily tasks. If your financial condition is stable enough to afford one then, you should definitely get all the help you need.
You can hire a virtual assistant to manage your emails and social media, a housekeeper to clean your house regularly, a cook to make your meals, etc. The extra help will take the burden off your shoulders and will help you relax your nerves.
Keep in mind that this help is not a burden on your budget, you are not exhausting your expenses or adding an extra expense, you are investing in yourself and your business.
12. Learn To Say ‘No’
Saying ‘no’ to some things might not seem like much, but when you incorporate this life-saving hack into your everyday life, you will realize that it has more benefits than you would ever think.
People are often of the view that saying ‘yes’ to everything thrown at them might help them win the hearts of their seniors or might help them get the incentive they desperately need. It, however, does not work, rather leads to excessive burnout and overworking.
Learn to say ‘no’ to things that do not come under your responsibility. Handling the work of your superiors will not land you bonus points. Your energy should be used for your work, not someone else’s.
Outrightly saying ‘no’ might be a bit difficult for you, in such a case you can:
- Be a bit diplomatic and give reasons for your refusal
- Offer an alternative
- Practice again and again
Once you get into the habit, you will be able to alleviate the stress and overwhelming work burdening your everyday life.
13. Eliminate Negatives
Eliminating negatives might not seem like a good time saving tip but believe us, it is one of the things holding you back.
Often the people closest to us are the most toxic. Their negativity can seep through your defense and infect your positivity.
If and when you identify such a person, exhibiting negative energy, you must eliminate them from your life as soon as possible to get rid of all the toxicity.
Once you have gotten rid of their toxicity, you will see a rise in your performance and your efficiency. Do not let others’ negativity hold you back in any way.
14. Address Problems Immediately
One of the most effective time saving tips is addressing problems as soon as they arise. If you delay resolving issues or do not address them immediately, they will continue to hinder your work.
Waiting to resolve an issue can have a snowball effect, it grows bigger and bigger with time. Your commitment to solving the issue immediately might save you from all the hassle that you might have to face later otherwise.
15. Communicate With Your Colleagues
Communication is another time-saving solution that will help you long-term. Your relationship with your colleagues has a direct impact on your mood which inadvertently, affects your work.
To build a relationship of trust and reliability, you should communicate with your colleagues regularly. Real-time communication on work matters will help you both stay on track. It will also strengthen your bond and create a harmonious environment for better working.
Let’s now take a look at nTask’s time tracking and timesheet management features.
That will help us find out how you can use this task management and project management tool to take care of all of your time-tracking needs related to your project development process.
nTask Time Tracking and Timesheet Management Tool
nTask’s timesheets can be used for the recording and management of the working hours that the project managers and their team members are putting in as part of the project development process.
To enter the respective time data into a timesheet you have to do the following.
- Choose the task whose time you want to put in the interface
- When you choose the task, a popup appears that has the information about that selected task, like its parent project, time entry tabs including the drop-downs for hours and minutes
- You can also add notes about the task in this popup
- When you are done putting in the time data, you can save the changes and this data will be visible on the timesheet for the project
- If you want the application to time track your tasks for you, then you need to select the task that you are working on and push the green play button at the right top of the task interface, which will start calculating the time for that task
- Once you have completed the task, you can push the square orange button at the top right corner and the app will stop recording the time for the task, and that specific time data entry will be added to the timesheet
- If you want to make some changes to this automatically tracked time data, you just have to go to the timesheet and follow the steps that are mentioned above for manually adding time data
- One other thing to note is that you need to put in at least 1 minute of time data for any task for that data to show up in the timesheet, otherwise it will be trashed
We have listed some of the best tips to save time in 2022. Incorporating these time-saving tricks will surely help you improve your performance and productivity. Can you think of more time saving tricks that might help? Let us know by email on firstname.lastname@example.org