7 Must-Have PM Tools For Simplifying The Strategic Management Process

5 Must have PM tools for simplifying the strategic management process

In today’s business world, PM tools are essential for helping to streamline the strategic management process. From workflow automation to communication management tools, these tools help reduce the time and effort required to manage a business’s resources. 

So if you’re looking to improve your organization’s efficiency and performance, make sure to check out our list of 7 must-have PM tools.

What Is A Strategic Management Process?

A strategic management process is a sequence of steps that a business uses to achieve its strategic objectives. It helps ensure that the company is making the right decisions in order to reach its goals and meets the needs of its stakeholders.

The process starts with setting a strategy, which involves determining the company’s nine essential strategies and identifying which ones are most important to the business. Next, the stakeholders are identified, and their needs and wants are taken into account. 

This information is used to create goals for the company that will help it reach its strategic objectives. Finally, plans are created to achieve these goals, and performance measures are put in place to track progress.

Why Do You Need A PM Tool For Strategic Management Process?

Strategic management is a process that involves planning, coordinating, and managing a business’s resources so that it can achieve its goals. A PM tool can be very helpful in helping to streamline this process and make it more efficient.

A PM tool can help you manage your projects by tracking their progress and keeping track of deadlines. It can also help you make decisions about which projects to pursue and which ones to drop. And finally, it can provide you with reports that show you how your decisions have impacted the overall success or failure of your business.

Why is strategic management important for project managers?

The strategic management process is a critical component of successful project management. Project managers must be able to develop and implement effective strategies to ensure that projects are completed on time, within budget, and to the satisfaction of stakeholders.

Strategic management involves analyzing the organization’s environment, identifying opportunities and threats, setting goals and objectives, and developing strategies to achieve those objectives.

One of the primary reasons why strategic management is important for project managers is that it helps them to align their projects with the overall goals and objectives of the organization.

This alignment ensures that the project is not only completed successfully but also contributes to the organization’s success. Strategic management also helps project managers to identify potential risks and opportunities that may impact the project’s success and develop contingency plans to mitigate those risks.

In addition, strategic management provides project managers with a framework for decision-making. By identifying and prioritizing goals and objectives, project managers can make informed decisions about how to allocate resources, manage risks, and address potential obstacles. This framework ensures that decisions are based on a clear understanding of the project’s objectives and the organization’s overall strategy.

Furthermore, strategic management helps project managers to communicate effectively with stakeholders. By aligning the project with the organization’s strategy and objectives, project managers can effectively communicate the value of the project to stakeholders and ensure that their needs and expectations are met.

In summary, strategic management is essential for project managers because it ensures that projects are aligned with the organization’s overall strategy and objectives, helps to identify and mitigate risks, provides a framework for decision-making, and facilitates effective communication with stakeholders.

Examples of Strategic Management

The strategic management process is a process that involves developing and implementing effective strategies to achieve organizational goals and objectives. Here are some examples of strategic management in action:

  • Business expansion: One example of strategic management tools is expanding a business into new markets or product lines. This involves analyzing the market, identifying opportunities, and developing a plan to enter the new market successfully.
  • Cost reduction: Another example of strategic management is reducing costs to improve profitability. This may involve identifying areas where costs can be reduced, such as streamlining processes or outsourcing non-core functions.
  • Product development: Strategic management can also be used to develop new products or improve existing ones. This involves analyzing market trends and customer needs, developing a product roadmap, and executing a plan to bring the product to market.
  • Mergers and acquisitions: Strategic management can also be used to evaluate potential mergers or acquisitions. This involves conducting due diligence, analyzing the financial and strategic benefits, and developing a plan to integrate the two organizations successfully.
  • Brand management: Another example of strategic management is managing a brand. This involves developing a brand strategy, defining the brand’s identity, and executing a plan to communicate the brand’s value to customers.

In summary, strategic management is a crucial process for organizations to achieve their goals and objectives. These examples illustrate how strategic management can be used to drive business growth, reduce costs, develop products, evaluate mergers and acquisitions, and manage brands.

The Different Stages Of The Strategic Management Process

Let’s look at the different stages of the strategic management process.

1. Clarify your Vision

A clear vision for your strategic management can help you stay on track and move forward in the right direction. It will help you to understand where you want to be, and what steps you need to take to get there.

Your vision should be aspirational – it should represent the best possible case scenario for your business. It should also be achievable, achievable within a reasonable timeframe, and measurable. Finally, it should be focused on the long term – it shouldn’t just focus on the next quarter or year.

2. Gather and Analyze Information

There are multiple ways to gather and analyze information for strategic management. Some of the most common methods include:

  • Surveying customers, employees, or other stakeholders
  • Analyzing financial data
  • Conducting market research
  • Drawing comparisons and contrasts between different companies

3. Formulate a Strategy

In order to manage and grow your business, you need a strategy. A strategy is a plan that outlines how you want to achieve your goals, and it will help you make decisions about what to do next.

There are different types of strategies, but the most common one is the business growth strategy. This type of strategy focuses on increasing revenue and profits by expanding your customer base and developing new products or services.

It also includes plans for marketing and advertising, as well as pricing and distribution strategies.

4. Implement a Strategy

There are a number of different types of strategies that businesses can use to achieve their objectives. The most common types of strategies are business planning strategies, marketing strategies, financial strategies, operations strategies, human resources strategies, and product strategies.

It’s important to choose the right type of strategy for your business depending on its unique circumstances and objectives.

For example, a business that produces widgets might use a marketing strategy while another business that provides healthcare services might use a financial or human resources strategy.

5. Evaluate your strategy

It’s important to evaluate your strategy regularly so that you can make necessary changes if needed. Here are a few tips for doing just that:

  • Review your goals and objectives constantly. Are they still relevant? Have they changed in any way since you first set them?
  • Check to see if your strategy is aligned with the company’s overall mission and purpose. Is it helping you achieve those goals?
  • Assess the resources you’re using to carry out your strategy. Are they sufficient? Do you need more of them or different kinds of them?
  • Make sure you’re staying informed about developments in your industry and the market so that you can adjust your strategy as needed.

How To Go About Implementing A Strategic Management Process?

There are a few steps that you need to take in order to implement a strategic management process in your business.

  • Define your goal and mission statement: The first step is to define your company’s goals and mission statement. This will help you develop specific actions that you want your company to take in order to achieve those goals. 
  • Create an action plan: After you’ve defined your goals, it’s time to create an action plan outlining the steps that you will need to take in order to reach them. This includes everything from setting up systems and procedures to acquiring new resources or partnerships. 
  • Assess progress periodically: It’s important to regularly assess the progress of your action plan and make changes as needed in order for it to be successful. Otherwise, you run the risk of not reaching your objectives or even losing ground altogether. 
  • Communicate with stakeholders: Obviously, it’s important for everyone involved in the strategic management process to be aware of what’s going on and be able to communicate effectively with each other. This includes not only managers but also employees who may have ideas or suggestions that would help improve the company’s performance.

7 Must Have PM Tools For Strategic Management Process

1. Kanban Boards


Kanban boards are a tool that can be used to help manage strategic management processes. Kanban boards are visual boards that help you track and visualize the progress of tasks, resources, and goals.

They are also a way to communicate information between team members and supervisors.

There are many different types of Kanban boards, but the most common one is the Scrum board. The Scrum board is divided into four quadrants: development, testing, production, and customer service.

Each column represents a stage in the workflow, and each row represents a task or job. At the top of the board, there is a whiteboard where you can write your ideas or notes.

Find the best Kanban board software here:

The Best Free Kanban Board Software (Ultimate Guide)

2. Gantt charts

Gantt charts are a popular tool for managing and monitoring the progress of a strategic management process. They’re also useful for tracking deadlines, budgeting resources, and tracking the performance of team members.

The most common type of Gantt chart is the project schedule Gantt chart, which is used to track the progress of a specific project. This type of chart helps you to visualize and manage all stages of a project — from planning through execution. 

Gantt charts can be customized to reflect any type of strategic management process. You can use them to track the progress of your business plan, market research, product development, and more. They’re also great for scheduling meetings and coordinating work between teams. 

Also, see:

12 Free Gantt Chart Software for Project Management

3. Project Baseline

A project baseline is a document that provides a snapshot of the current state of a project. It helps to ensure that all relevant stakeholders are aware of the progress and status of the project, as well as providing them with a guide for future work.

There are several purposes for creating a project baseline: 

  • To provide updated information to decision-makers on the project’s current state and future prospects. 
  • To help stakeholders track milestones and understand where the project is heading. 
  • To ensure that all stakeholders are abiding by agreed-upon timelines and milestones. 
  • To provide feedback to the team on their performance throughout the project.

4. Work breakdown structure

A work breakdown structure (WBS) is a hierarchical system that is used to organize work and track its progress. It’s commonly used in project management and can be helpful when managing the scope, sequence, and budget of a project.

A WBS can help you identify the tasks that need to be completed in order to achieve your goals, and it can also help you track the progress of those tasks. This helps you stay on track and make sure that your project stays on schedule.

There are several different types of WBSs, but the most common one is the product-line WBS. This type of WBS divides a project into separate parts or products, which are then divided into sub-tasks and assigned to resources. This allows you to keep track of what needs to be done for each product and how each one relates to the others. 

5. Scrum Framework

The Scrum Framework for strategic management process is a popular way of managing projects and tasks. It’s based on the idea that development can be organized into small, manageable pieces called “sprints”.

Each sprint has a specific objective, and it’s completed within a set timeframe (usually three weeks). The goal of each sprint is to deliver the product or service that was specified in the project charter, without compromising the overall quality or scope.

This scrum approach makes it easy to track progress and see how well each part of the project is doing. It also allows teams to adjust their plans as needed, based on what they’ve achieved so far. If something goes wrong, it can be fixed quickly by adjusting the plan for the next sprint instead of delaying everything indefinitely.


The Best Scrum Tools for Agile Project Management

6. Waterfall


The Waterfall strategic management process software is a tool designed to help organizations effectively manage their projects using the traditional waterfall methodology. The Waterfall method is a linear project management approach that involves completing one phase of the project before moving on to the next. The Waterfall Strategic Management Process software provides a framework for planning, executing, and controlling projects using this methodology.

The software is designed to help project managers and team members collaborate more effectively throughout the project lifecycle. It provides a range of features, such as task management, scheduling, budget tracking, and resource allocation, to help teams stay on track and meet their project goals.

The Waterfall tool also allows organizations to customize their project management processes according to their unique needs. It offers templates for creating project plans, timelines, and budgets, as well as the ability to define project milestones and deliverables.

One of the key benefits of the Waterfall technique is that it provides a clear and structured approach to project management. This can help organizations to improve their project success rates and reduce the risk of project failure. The software also provides real-time project status updates, which can help project managers to identify potential issues and make informed decisions to keep the project on track.

7. Critical path method

Critical path in nTask in red line

The Critical Path Method (CPM) is a strategic management software tool designed to help organizations manage complex projects using the CPM approach. CPM is a project management technique that identifies the critical path of a project – the sequence of tasks that must be completed in order to meet project deadlines.

The software provides a comprehensive set of features, such as task scheduling, resource allocation, budget management, and risk analysis, to help project managers effectively plan, execute, and control projects. It also allows for real-time monitoring and analysis of project progress, enabling project managers to make informed decisions and take corrective actions to keep the project on track.

The Critical Path Method enables project managers to create detailed project plans and schedules, with a clear understanding of the project’s critical path. This helps to ensure that project deadlines are met and that the project is completed within budget. The software also allows for resource allocation, enabling project managers to allocate resources to specific tasks and manage resource availability across the project.

Another key feature of the Critical Path Method is its risk analysis capabilities. The software allows project managers to identify potential risks and uncertainties in the project plan, and to develop contingency plans to mitigate those risks.

Check this out:

Best Critical Path Analysis Tools

Tips For Staying On Track With Your Strategic Management Process Using nTask


If you’re looking for a way to stay on track with your strategic management process, then you should definitely consider using nTask.

nTask is a task management software that allows you to manage all your tasks and projects in one place, so you can keep everything organized and on track.

nTask also allows you to create milestones and deadlines for each task, as well as track progress and results. This makes it easy to see which tasks are currently in progress and how much work has been done so far.

You can also add comments or notes to each task, which will help you understand the context of each one better. 

Overall, nTask is an excellent tool for managing your strategic management process. It makes it easy to stay organized and on track, which will help you achieve your goals more efficiently.

Manage Your Projects

Strategically With nTask


Hence, if you are new to the world of PM tools and have just started your journey from strategy development, we would like to recommend some of the most used utilization of these tools.

In this article, we listed 7 must-have PM tools that will make your life easier. All you need is a little bit of attention as they can get overwhelming with all their features! Nevertheless, it’s worth investing time in them because they help in decreasing the lead time and increasing decision-making efficiency. So how about trying them out?

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