The Ultimate Guide to Sprint Backlog Creation, Maintenance & More

Sprint backlog

The work involved in tackling a large project might seem daunting. Consequently, it can impact teamwork or performance.

If you are in this situation, you might wonder whether sprint is the right choice. Sprints are brief iterations that divide large projects into smaller parts. 

Working in sprints can help teams stay organized and effective, but it can be difficult to get started. After all, how do you know what to work on and when to work on it? 

For this reason, you must be familiar with a sprint backlog. A sprint backlog is a mechanism for your team to specify the tasks it will finish during a sprint. By establishing a centralized source of truth, team members can stay on the same page. We will describe a sprint backlog and present an example to assist you to establish your own simple and efficient log in this post. 

A sprint backlog may appear to be a simple to-do list, but for every Scrum, a sprint has to be effective. 

It guides the Scrum team members on what they should generate throughout the sprint! This is critical for client satisfaction as well as the desired output. 

In this article, we have compiled all the stuff you need to know about sprint backlog management and its usage. 

Let’s get into it.  


What is Sprint Backlog?

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Sprints are small chunks of time in Agile project management, or specifically, Scrum project management, during which defined project tasks are done. The sprint backlog is a list of tasks that must be completed during the sprint. 

At the sprint planning meeting at the start of each sprint, the project team determines which features from the product backlog will be worked on and transfers them to the sprint backlog. 

Three elements of the sprint plan: 

  • Sprint goal. One or two lines describing why the event is being held 
  • The Sprint backlog item-This is a list of what will be supplied in the following sprint 
  • Strategy for a delivery-The plan of action for finishing each backlog item 

Picking which items to focus on begins at the end of the previous sprint, and during the sprint review meeting. 

The project team presents the work performed during the current sprint with business stakeholders at this sprint meeting. Each sprint backlog item will be addressed and input will be solicited. 

This feedback informs what should be worked on in future iterations. As new features are requested, the product backlog is refined, and each work is reprioritized. 

In collaboration with the product owner, who represents the company’s needs, the project team picks items from the product backlog to construct the sprint backlog for the next sprint.

Sprint Backlog Management

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What is the Difference between Product Backlog and Sprint Backlog?

The product backlog is an extensive list of product-related tasks that should include everything the cross-functional team has pledged to work on eventually. 

It can be either to bring the product to market or to enhance it. A product backlog, when kept in order of importance, should indicate which user stories, features, bug fixes, and other to-do items the development team should focus on next. 

A sprint backlog is a much shorter list filtered from the product backlog — specifically, those items recognized by the team as the most essential actions to complete next at a sprint planning meeting. 

The following are some key differences between sprints and product backlogs, as well as how they interact: 

Product Backlog Sprint Backlog 
All product-related activities are included Sprint backlog items should be taken directly from the product backlog. 
Can be changed at any time to reflect the ever-changing realities of a business or market Sprint backlog should remain as constant as possible throughout the sprint. 
Product owner is responsible for any change in the product backlog The whole agile team manages the sprint backlog 
Impact the whole product goal Impact only the current sprint goal 

Purpose of Sprint Backlog

The goal of a sprint backlog is to specify work items that will be performed during the sprint. This keeps information in one place, facilitating communication and providing a centralized source of sprint information. 

Items not in the backlog are excluded from the scope. This creates a clear path, allowing team members to focus on the task at hand and avoid scope creep


When a Sprint Backlog is Created?

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Create a sprint backlog during the planning process of a new project sprint. While individual tasks can be updated with information and progress throughout the sprint, the backlog should not be changed while the sprint is being executed. 

The data is then kept in a central area for stakeholders and Scrum masters to review during a retrospective meeting to determine what worked and what did not. 

A sprint backlog is a vital component of any efficient sprint plan since it is the source of all sprint information. A sprint backlog may be thought of as a roadmap for tracking all Scrum artifacts. 


Who Controls the Sprint Backlog?

The sprint backlog is handled by the agile team – scrum master, product owner, and development team members – according to the scrum framework. This is because, at the start of each sprint, each member of the team will bring to the project unique knowledge and insights. 

The product owner could be aware of shifting market realities or company goals that necessitate the prioritization of certain user stories or solutions. Developers may have noticed that some development activities are taking longer than intended during recent sprints. All of these insights will assist the team in developing a more realistic and targeted sprint backlog. 

Although creating a sprint backlog is a collaborative effort, keep in mind that the team will typically choose things based on how closely they fit with the sprint goal specified by the product owner. In this method, the product owner will drive sprint backlog decisions by first defining the overall goal of the sprint. 

What is Included in Sprint Backlog?

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Backlog components include the name of your current sprint, descriptions and user stories for each effort, the importance of each task, major real-time updates, and schedule data for sprint planning meetings or daily standups. Remember to provide the following facts when you begin working on your backlog: 

1. User Story

A user story is a software feature written from the perspective of the end user. It is critical to understand how each feature impacts the end user. 

2. Task Name

While it may appear simple, assigning each task a unique, action-oriented name can help keep your backlog organized. Make sure that each job title starts with a verb, such as “Design new feature for mobile app,” which is more descriptive than “New mobile feature.” This will let stakeholders understand the backlog and deliverables that each team member is working on right away. 

3. Task Description

Include a brief description of each task as well as an actionable name. This explains responsibilities so that stakeholders are aware of upcoming activities. 

4. Task prioritization

Because there are numerous actions in a project, it is crucial to prioritize your most important goals. This guarantees that you fulfill deadlines and keep your sprint on track. 

5. Burndown Chart

A sprint burndown chart is a graph that illustrates the quantity of work remaining vs the time necessary to complete it. During a sprint, your team will use these charts to predict how long each iteration will take. 

6. Time allocation

To compare your time estimates to the actual time on your burndown chart, you must preserve daily time allocations.  

  • Determine how many minutes or hours each job will take 
  • Add up your weekly time commitments for each activity after the week to complete your burndown chart 

How to Create Sprint Backlog?

1. Sprint Backlog Planning

The first stage in creating an effective sprint backlog is planning, which is often done during the Sprint meeting. The Scrum team chooses product backlog items for the sprint. After the selection of those elements, the team plans how they will accomplish the task. It does not have to be a comprehensive strategy. 

However, it should include the major processes to follow as well as the time given to each item. This is a fantastic strategy for determining whether the agile team is investing too much or too little time in each activity. 

2. Daily Evaluation

The Scrum team meets every day for a Scrum meeting. This is a great opportunity to get everyone on the same page and make sure everyone is on track with their product backlog items. Successful agile teams track progress and deliverables during daily meetings. 

3. Managing the Sprint Backlog

The sprint backlog is managed by the Development Team. The Product Owner must have open lines of communication with the team, monitor everyone’s progress, set expectations, and investigate potential issue solutions.  

Once the sprint backlog has been established, no one in the team will be able to remove items. Your team may add but not delete items. Only the Product Owner has the right to do so after determining that a specific item no longer contributes value to the sprint goal. 

4. Capacity Planning

Capacity planning is an essential component of creating a sprint backlog. The Scrum Master should be able to assess how much time should be allotted (daily) and whether there are enough people to execute the items on the to-do list. Every team member should put in at least 6 hours of work every day. However, changes and estimates must be made early on in the event of team member availability issues. 

5. Monitoring the Sprint Backlog

There are numerous ways to keep track of the sprint backlog. The most commonly used tool is the sprint burndown chart, which is a visual representation of the rate at which each job is performed and how much work remains.  

This chart’s goal is to make the work visible to the Scrum team. It allows everyone to see the number of available hours as well as the quantity of actual labor that remains. Alternatively, the sprint backlog may be stored in a spreadsheet or, even better, with project management software. 


4 Tips to Improve Sprint Backlog

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1. Try to Include everyone on the team 

Everyone on the team has unique perspectives and ideas that can benefit the sprint backlog. 

To develop shared ownership, all team members must engage in the planning phase and identify how tasks should be done during the sprint. 

2. Meaning of Done  

Every item in the backlog must have predefined, shared, and realistic completion criteria. This will help team members understand when it is finished. 

3. Manage a Broad range of Tasks 

It is usual to focus on a certain area of growth during planning (coding for example). A thorough backlog should cover all aspects of the project, including architecture, development, UI/UX, testing, and so on. 

Team members should allocate work independently to learn, interact, and cooperate more effectively. 

4. Make commitments based on comprehensive planning 

The team should amend their original sprint scope commitment after breaking down the sprint goals into smaller tasks. 

Respond to any obstacles or opportunities that arise throughout the sprint, and update the backlog as appropriate. 

  • Respond to any challenges or opportunities that occur throughout the sprint and update the backlog as needed 
  • Daily, update the backlog 

Update jobs and estimations. When you do not know where your team stands, it is difficult to make decisions, and it is significantly less likely that you will meet the sprint goal. 


Conclusion

Every successful sprint is built on a well-established product backlog. A well-organized agile backlog does more than just make release and iteration planning easier. It also gives the Scrum team a clear view of what has to be done in a certain time frame to meet the Sprint target

 You may be certain that your agile team is ready for success now that you understand the importance of a sprint backlog and how to create one. To be successful, the sprint backlog must be correctly described and managed, as well as regularly reviewed and updated. 

 Furthermore, there must be the sufficient ability to do all tasks.


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