How to Deal With Project Manager Burnout Issues?

Project manager Burnout

Almost 75% of employees have experienced burnout at some time in their lives. 

Project manager burnout is a paradox in many ways. 

Project work’s tempo, intensity, and complexity provide a perfect setting for burnout. Project managers are natural go-getters who excel under pressure.  

You cannot afford to overlook the symptoms of project management burnout. 

A state of physical, mental, or emotional exhaustion caused by continuous work stress is burnout. The symptoms may resemble those of depression. Complete project burnout occurs when your team’s productivity diminishes substantially and employees lose motivation. 

Project burnout can result in the following outcomes: 

  • Constant exhaustion and cynicism in daily tasks 
  • Isolation from the rest of the team or a poor attitude toward the project 
  • Deadlines missed, persistent procrastination or inability to focus 

When a project manager faces burnout, everyone suffers. They put their health in danger, and your company will pay the price: the average burned-out employee costs their employer 34% of their annual salary. 

If your team is feeling exhausted, it’s a sign for you to change the policies. 

Keep your team and company healthy by recognizing and treating burnout symptoms early on. 


Employee burnout- multitasking

Causes of Project management Burnout

Project management is a fast-paced, high-turnover job. What, though, makes project team members so susceptible to burnout? 

A lack of social support and leadership at work leads to project burnout. Employees will lose the motivation to work if not praised. 

Furthermore, employees can get nervous if the project is challenging and management does not offer a strong plan for dealing with it. 

If project burnout is not addressed early on, it can spread swiftly throughout the whole team.  Project managers must be especially vigilant about this because the rest of the team will quickly follow if they burn out. 

Simultaneously, it is vital to identify those members who eventually burn out regardless of the work they undertake. 

Project managers should consider holidays and paid time off when setting timelines. This keeps team members from being forced to work overtime owing to meet an impending deadline. 

Teams with micromanaging managers are more likely to burn out. While some managers feel they can bring better consistency, stability, and clarity to their employees, micromanagement is neither successful nor productive in the long run. 

It also gives team members the idea that their managers do not fully trust them, which leads to poor performance. Furthermore, staff might be unable to perform freely or productively if they are constantly micromanaged

Moreover, Projects have a cyclical nature, with high peaks occurring during testing, go-live, and handover. This kind of rigidity causes long-term stress, which can lead to burnout. 

Organizations hire project managers because they are problem solvers who can understand ambiguity. Even the most robust project manager can burn out. That lack of control is disconcerting and ultimately untenable. 


Burnout In Project Teams

Signs of Project Burnout

As mentioned earlier, the whole team suffers when a project manager burns out. 

Attempt to detect and treat burnout issues before they derail your efforts. Here are some things to look out for: 

1. Declining Efficiency  

If your PM makes recurring late submissions, produces low-quality work, or misinterprets requirements, this might be an indication of burnout. 

These types of problems are extremely unpleasant since they spread. 

Keep in mind that burnout reduces performance, and when project manager attempts to catch up, they are met with additional stress and tiredness, exacerbating the problem. 

As a result, it is vital that you provide aid as quickly as possible. Keep a look out for red signals relating to performance, such as these: 

  • Struggling to remember everything is a common symptom of project manager burnout. Furthermore, you might make bad decisions and have trouble thinking critically 
  • If you notice your PM making avoidable mistakes or making excuses when this is not the norm, it is a sign that you should step in 
  • Your project manager is no longer perceiving problems. Instead, they spend more time reacting to problems that they would normally recognize ahead of time 

2. Lack of Energy

Some people can work for an extended amount of time before burnout impacts their work performance. 

Do not wait until your project manager’s health affects your bottom line. If they are experiencing burnout symptoms and you continue pushing them to work at an unsustainable level, it will have a detrimental impact on their health and your business. 

Keep an eye out for signs of physical and mental exhaustion. 

3. Poor Sleep

One of the most evident signs of project manager burnout can be tiredness. This is frequently the outcome of stress-induced sleeplessness. 

Sleep deprivation can also cause irritability, difficulty concentrating, and tiredness. Not only do people nod off in meetings, but a team member who suffers from mood control may also be sleeping poorly. 

4. Lack of Motivation

Project managers that exhibit the above qualities are likely to be dissatisfied with their work. This will be seen by their decreased activity, excitement, and attendance. 

It is difficult to stay involved in your work when you are tired and overloaded. 

Employees are most certainly burnt out if they are trying to find the energy and excitement to finish their assignments. 

Maintain a keen eye on how employees connect. Relationship pressure, unexpected rage, and developing alienation are all red signals. 

One obvious symptom is a negative attitude. Burnout is most usually manifested by a person who is more irritable and argumentative than usual. This is a particularly serious issue since it affects the entire team. 


5 Ways to Fight Project Burnout

Fighting Project manager burnout needs analyzing the primary issues that are causing you constant stress. 

Here are five suggestions to help you cope with burnout 

1. Re-align Your Priorities

Project managers typically burn out as a result of taking on (or being allocated) too much work. To overcome this, you must prioritize your tasks and keep to them.  

Start by determining your priorities. Assess and prioritize the activities, outputs, and outcomes your project plans to achieve based on their benefits, cost, or effort. High-value things should be prioritized, whereas low-value ones should be de-prioritized. 

Consult with your project sponsor if you are having problems prioritizing tasks. As beneficial owners, they will be able to determine which tasks to be prioritized. 

2. Put Focus on Communication Limits

Thanks to phones, computers, and tablets, it is easy to be ‘available,’, especially in a remote office. To turn off and relax as a project manager, you must set communication limits 

To start, uninstall any work-related apps from your digital phones so that no one may reach you during your time. 

Next, find out how to work asynchronously to choose when and how to communicate with your colleagues. A project management tool can enable your team members to track progress and make updates without you having to be always online. Features like task management, activity tracking, document repositories, and checklists give you the confidence to stand back and know that your job is being completed successfully. 

3. Modify your plan

As burnout sets in, project managers can lose perspective and believe the world will end if their project is not completed on time. 

This is a dangerous state to be in because negativity builds up, leading to even greater isolation, worry, and impotence. 

The first step is to force oneself to back up. To put things into perspective, this may be for an hour, a half day, or the entire day. To give yourself a break, spend time doing what you love. Remember that this is not a one-time occurrence. You should constantly prioritize your health and well-being. 

The next thing to do is to discuss your initiatives with others in your organization. Realizing what they are doing and their challenges can help you a lot. This can help you recognize that there is more going on than just your project and will give you some ideas for future changes to your approach. 

4. Identify the Root Cause

If you are experiencing burnout, attempt to figure out what is causing it and cure it to retake control. 

Ask yourself the following questions to establish the source of your burnout: 

  • Which activities are consuming your whole day? 
  • What parts of the project proposal are unclear?
  • What limitations are you facing? 
  • What is it that irritates your team? 

Analyze your reactions to uncover the root causes of your anxiety. Then think about what measures you may take to reclaim control. 

5. Seek Help from Professionals

With so many people suffering from burnout, there is a wide range of assistance and therapy accessible. The more open you are about your burnout, the more help you will receive. 

Begin by talking about your emotions with someone you trust. This might be a family member, a friend, or a coworker. They can provide advice, direction, and a new perspective on your workload and how to manage it

Then search for help within your organization. This can be a mental health first-aid team or an employee support program. Engage them to obtain official counsel about your company. 


employee burnout stats

Discuss Burnout with Your Team

Despite increased awareness of burnout, it remains a taboo subject in many workplaces. Admitting you need to take a step back and relax is challenging, especially in the fast-paced project management environment. 

Here are three everyday actions you and your workers may do to establish a more open, trusting environment to handle burnout. 

Educate your Team

As a project manager, communicate this with others so everyone understands what burnout is, what causes it, and what its repercussions may have. 

Be Open about Your Issues

Do not be afraid to talk about it if you are having a hard time or feeling under pressure. While it may look strange at first, others will feel more at ease sharing problems if one person does it. 

Share and Assist

While retaining defined roles and responsibilities is vital, encourage team members to assist one another on tasks as needed. This not only aids task management but also promotes team trust and cohesion. 


Wrapping it up

To summarize, proactive, preventative actions are the most effective strategy to combat project managers’ burnout. It is critical to 

  • Recognize and educate your staff on the danger signs 
  • Encourage a welcoming environment in which prioritizing one’s health and personal life is not regarded as hostile
  • Allow your project managers to focus on their own needs 

Another way for project managers to reduce stress is to simplify their work as much as feasible. 

Where to start? Several of the following recommendations would be impractical to implement all at once. As a result, in the first month, start small and concentrate on one issue. 

Your project managers’ working days may be improved by eliminating repetitive or unnecessary activities and utilizing project management tools and the most recent productivity ideas and management principles. When your project managers are productive, everyone benefits!


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