The concept of applied project management timeline is constantly shifting with every season but there is one thing that will always remain the same, i.e. — No matter how a project is initiated, ‘Planning’ remains a uniform factor.
To that end, if you have prepared for every scenario and planned for every outcome before investing a single second of your time and resources into the development process, no matter how huge or minute your project is.
You should always take planning very seriously even if you are trying to plan the tasks and activities which are a part of the same project. This planning session will help you to plan all of those activities and complete them in time.
This is where the project management timeline comes into play. Wondering what the heck that is? Let’s start from the very beginning and find out what Timeline project management is.
What is a Timeline and its Role in ‘Project Management Timeline’?
According to the definition at Wikipedia:
“A timeline is a display of a list of events in chronological order. It is typically a graphic design showing a long bar labeled with dates paralleling it, and usually contemporaneous events; a Gantt chart is a form of timeline used in project management.”
That means that a timeline is a trail of all the activities related to the project that helps the managers and the team members to keep track of everything that they are doing in the project development process.
When you use a timeline in a project management process, you see these three details about the project:
- What tasks are being worked on right now, by the development team?
- What tasks have already been completed by the team?
- What tasks are going to be completed by the team shortly?
Key Elements of a Project Management Timeline
The following are the key elements of a project management timeline. Keep in mind that these elements change from project to project, but these are some of the most important elements that you generally see in most timelines. They are:
- Task Dependencies
- Task Duration
- Dates related to the tasks (Start and End Dates)
Advantages of Timelines in Project Management
Given below are some of the most important benefits when it comes to using timelines in project management. They are:
- It helps to boil down all of the different project management phases and tasks into a central location
- If offers a trail of all of the processes related to a project, which helps to reset the process to a more stable stage if things go sideways
- It provides a visual representation of the project for the teams and the project managers so that they can discuss all of the different changes in the project later on
- It enables the team to keep their focus on the most important work processes rather than wasting their time on useless activities that won’t bring any value to the company
Let us now move on to the best project management software that will help you create the best timeline of a project management process.
The 9 Best Software for Project Management Timeline
Here are some of the top timeline software you can start using today.
nTask is the best project management software in the market right now. Hands down. It is your only solution when it comes to anything related to project management.
The software is so feature-packed that you can perform nearly every activity related to project management at it and it will perform it admirably. It covers all of the different elements of project management like:
- Task Management
- Time Tracking
- Issue Management
- Risk Management
- Bug Reporting
And many other features. So naturally, this software is more than capable of creating the best timeline for you that you can monitor, to make sure that all of the activities are being performed at their appropriate time and nothing is being ridiculed.
Some of the other features that this application provides are as follows:
- Meeting management
- Resource planning
- Search functionality
- Feedback management
- Gantt charts
- Data export
- Approval process control
- Risk analytics
- Collaboration tools
- Task comments
- Project time tracking
- Project risks
- Status tracking
- Project budgeting
- Cost estimating
- Email invites
- Deadline tracking
- Team performance reports
- Project management
- Basic Free Plan
- Premium Subscriptions starts at $3/month
- Business starts at $8/month
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The next one on the project management timeline software list is ProofHub. A project management software, this application can help you a lot in your project management related endeavors such as task management, planning different activities, and conducting meetings.
- Customizable templates
- Document storage
- Gantt charts
- Project notes
- Time tracking by project
- Search functionality
- Workflow management
- Role-based permissions
- Reporting & statistics
- Paid Subscription starts at $45.00/month
Bitrix24 is an amazing project management timeline software that is perfect for small business owners because of its free version that contains many amazing features including a fully interactive Gantt chart that you can use to make your project a success.
- Customizable fields
- Version history
- Automatic notifications
- Computer telephony
- Custom CRM forms
- File sharing and versioning
- Document sharing
- HR management
- Invoice management
- Meeting management
- A Free version is available
- Paid Subscription starts from $24.00/month
Another entry in this list is GanttPro. The software is an amazing web-based solution for all your timeline and Gantt Charting issues, and with its highly intuitive and easy-to-use interface, GanttPro makes even the most complex and formidable projects seem very simple and easy.
- Product Road-mapping
- History of changes
- Multiple Projects
- Project Planning
- Project Tracking
- Real-Time Notifications
- Collaboration Tool
- Project Members Mentioning.
- Paid Subscription starts at $5.90/year
Wrike is one of the best applications on this list. It is one of the all-time greats when it comes to task management and work management as a whole. This application can be used for small-scale and enterprise-level businesses simultaneously.
The software enables the project managers and the team members to organize all their tasks and activities in one place and even lets you collaborate with your team members and the clients about all of the activities related to the project, in the most productive way possible.
- Personal dashboard
- Project reporting
- Project tracking
- Real-time reporting
- Resource management
- Secure data storage
- Paid Subscription starts at $24.80/month
A cloud-based project management application, Workzone is an amazing piece of software that enables the managers and the team members to organize all of the tasks and processes related to the project development process while assigning responsibilities and notifying all of the people involved about the changes being made in the project.
- Approvals Workflow
- Custom Branding
- Expense Tracking
- Flexible Permissions
- Gantt Chart
- Image Markup
- Project Request Forms
- Projects Overview Dashboard
- Paid Subscription starts at $200/month
Yet another cloud-based project management tool, EasyProjects is an amazing application that is very intuitive and can be customized to match your exact needs and requirement so that you can manage all of the projects and their associated tasks and activities, more efficiently.
- Communication management
- Custom fields
- Desktop notifications
- Drag & drop
- Email notifications
- File sharing
- Guest/client portal
- Image annotations
- Paid subscription starts at $24.00/month
One of the most easy-to-use and affordable project management solutions on this list, Celoxis is packed with all kinds of different features that allow the managers and the team members to manage all of their projects, timelines, timesheets, collaboration activities, and workflows.
- Activity Stream
- Custom reports
- Document management
- Project portfolio management
- Visual health indicators
- Auto and Manual scheduling modes
- Custom apps
- Role-based security
- Paid Subscription starts at $25.00/month
Designed to take on all of the different challenges that an enterprise-level business can throw at it, Smartsheet is an incredible software that enables the managers and the team members to collaborate among themselves and the clients in the most innovative ways.
The application can be accessed through any mobile device you are using and has many amazing features that will make your life as a project manager easier and more productive.
- Familiar spreadsheet-like interface
- Collapsible sub-tasks
- Access via mobile & tablet devices
- Periodic reporting
- Activity tracking
- Automatic backup
- Automatic reminders
- Calendar sync with Google
- Paid subscription starts at $14.00/month
If you are an aspiring project manager who is just about getting started, don’t take undue stress. Project management timelines are not easy to manage; especially when you are dealing with large scale MNCs.
Sign-up for training under a mentor’s wing, read tons of training material, and “apply” your skills gradually. Your certifications will take you as far as securing a project manager’s role; the rest is a matter of skill.