A Review Of The Top 10 Meeting Management Apps For Android And iOS

Meetings are an essential part of business communication and collaboration, but they can also be time-consuming and overwhelming.

That’s where meeting management apps come in handy.

These apps help you organize and streamline your meetings, making them more productive and efficient. 

With so many meeting management apps available on both Android and iOS platforms, it can be challenging to choose the right one for your needs. 

That’s why we’ve put together a review of the top 10 meeting management apps for Android and iOS, to help you make an informed decision. 

In this blog, we’ll explore the key features, pros, and cons of each app, to help you find the perfect fit for your organization’s meeting management needs. Whether you’re looking for a simple note-taking app or a full-featured meeting management tool, our review has got you covered. 

So let’s dive in and discover the best meeting management apps for your device.

The Significance of Meeting Management Apps

Meeting management apps can play a crucial role in improving the productivity and effectiveness of business meetings. Here are some of the key reasons why meeting management apps are important:

• Time-saving: Meeting management apps help you save time by streamlining the planning, scheduling, and organization of your meetings. They can also help you keep meetings on track and avoid going off-topic, which can be a significant time-waster.

• Collaboration: With meeting management apps, it’s easier to collaborate and communicate with team members before, during, and after meetings. They can help ensure that everyone is on the same page and has access to the necessary information and documents.

• Increased Efficiency: Meeting management apps can increase efficiency by automating tasks such as sending reminders, preparing agendas, and taking notes. This can help reduce the administrative burden and allow team members to focus on more critical tasks.

• Improved Engagement: Meeting management apps can help improve engagement by providing a platform for all participants to share ideas and feedback. They can also encourage participation and collaboration by allowing team members to contribute to the agenda and collaborate in real time.

• Better Decision Making: Meeting management apps can provide tools for decision-making, such as voting or rating systems, which can help the team reach a consensus and make informed decisions.

Top 10 Meeting Management Apps You Need To Use

Managing meetings can be difficult, especially when you have to deal with different time zones, schedules, and agendas. 

That’s where meeting management apps come in handy. These apps are designed to streamline the entire meeting process, from scheduling to follow-up. 

We have compiled for you the top 10 meeting management apps that you must know about. Whether you’re a freelancer, a small business owner, or part of a large corporation, these apps can help you save time, increase productivity, and make your meetings more efficient. 

So, without further ado, let’s dive in!

1. nTask

nTask is a cloud-based project management and team collaboration software that offers a comprehensive set of features to help businesses manage their projects, tasks, team members, and communication.

It is an all-in-one solution that includes features like task management, time tracking, issue tracking, team collaboration, project and resource management, and more. 

Best For:

nTask is best suited for small to medium-sized businesses and teams that are looking for a cost-effective project management tool with robust functionality.

Pricing:

• nTask offers both free and paid plans
• Free plan includes limited features
• Paid plans start at $4 per user per month (billed annually) and includes additional features such as custom branding, Gantt charts, and advanced analytics

Pros:

1. Affordable pricing: nTask’s pricing is highly competitive and affordable compared to other project management tools, making it an excellent choice for small businesses and teams on a tight budget.
2. Comprehensive features: nTask includes a wide range of features that cover most project management needs, including task management, team collaboration, and project and resource management.
3. User-friendly interface: The platform is easy to use and navigate, with a simple and intuitive interface that makes it easy for users to get started and use the tool effectively.
4. Good customer support: nTask offers excellent customer support through a variety of channels, including live chat, email, and a comprehensive knowledge base.
5. Mobile app: nTask offers a mobile app for both Android and iOS devices, making it easy for users to manage their projects and tasks on the go.

Cons:

1. Limited customization: While nTask offers a range of features, some users may find the lack of customization options limiting.
2. Reporting limitations: nTask’s reporting features are relatively basic and may not be sufficient for users with more advanced reporting needs.

Overall, nTask is a robust and affordable project management tool with a user-friendly interface and comprehensive feature set. While it may not be suitable for all businesses or teams, it’s definitely worth considering for those looking for a cost-effective project management solution.

2. Range

Range software is a tool designed to help teams and individuals manage their work more effectively. 

It is a collaborative work management platform that provides a centralized location for team members to track their tasks, projects, and goals.

With Range, teams can create shared calendars, assign tasks to specific team members, set priorities and deadlines, and collaborate on projects in real-time. 

The software also provides analytics and insights to help teams measure their productivity and identify areas for improvement.

Range is designed to integrate with other tools such as Slack, Google Drive, and Trello, making it a versatile platform for teams of all sizes and types.

Best for:

This meeting management app is best suited for teams who want to work more efficiently and effectively, especially those who are working remotely. The software is particularly useful for teams that need to manage multiple projects and tasks simultaneously.

It is also suitable for teams that want to improve their communication and collaboration, as the software provides a platform for team members to share ideas, updates, and feedback.

Pricing: 

• Range offers a free plan for teams with up to five members
• Paid plan starts at $8 per user per month.

The paid plan includes additional features such as custom fields, advanced reporting, and integration with other tools.

Pros:

1. User-friendly interface
2. Great for remote teams and those with multiple projects
3. Offers a variety of features, including task management, progress tracking, and goal setting
4. Provides a platform for team members to share ideas and collaborate
5. Customizable to fit the needs of different teams

Cons:

1. Some features are only available on the paid plan
2. The software may not be suitable for teams with very specific or unique needs
3. Some users may find the price to be higher compared to other similar software applications.

3. Fellow

Also known as ‘Fellow.app,’ this one comes next on our meeting management systems recommendation list.

It offers features like agenda templates, meeting notes, action items, and integrations with other popular tools like Google Calendar, Slack, and Trello. 

With Fellow, teams can create a clear agenda, take detailed notes, assign action items, and set follow-up tasks to ensure that meetings are productive and actionable.

The software also provides helpful meeting analytics and insights to help teams track their progress and identify areas for improvement. 

Best For:

Fellow is best for teams that have regular meetings, particularly those who work remotely or have team members in different time zones.

It is also useful for teams that want to ensure that their meetings are productive and have clear action items and follow-up tasks.

Pricing:

Fellow offers a free version with limited features.

• Paid version starts at $5 per user per month and includes additional features like meeting analytics, recurring agenda items, and integrations with more tools.

Pros:

1. Easy to use interface
2. Integrates with other popular tools
3. Provides helpful meeting analytics and insights
4. Allows for customizable meeting templates
5. Offers a free version with basic features

Cons:

1. Some users may find it too simplistic in terms of features
2. No live support available in the free version
3. Only offers a web version, no mobile app yet

Overall, Fellow is a great tool for teams that want to have more productive meetings. With its user-friendly interface and helpful features, it can help teams stay organized and on track during their meetings.

However, it may not be the best fit for teams that need more advanced features or integrations.

4. HyperContext

Moving on with our meeting management systems recommendations, HyperContext comes as a cloud-based project management software that aims to help teams streamline their workflow and collaborate more effectively.

The platform offers a range of features, including task management, time tracking, team collaboration, project scheduling, and reporting. 

And yes, meetings are a big part of the features, other than the ones we just mentioned above.

Best for:

HyperContext is best for small and medium-sized businesses and teams that need an intuitive, user-friendly project management tool to help them stay on top of their projects.

Pricing:

HyperContext offers a 14-day free trial for all its plans, after which you can choose one of the following pricing plans:

• Starter: $5 per user per month
• Pro: $8 per user per month
• Business: $12 per user per month

Pros:

1. HyperContext is very user-friendly and easy to navigate, making it ideal for teams that are new to project management software.
2. The platform offers a wide range of features that can help teams manage their projects more effectively, including task management, time tracking, team collaboration, and project scheduling.
3. HyperContext provides real-time updates and notifications to keep team members informed about project progress and deadlines.
4. The platform is cloud-based, which means that team members can access it from anywhere with an internet connection.
5. The pricing plans are affordable, making it accessible to small and medium-sized businesses.

Cons:

1. While HyperContext offers a range of features, some users may find it lacking in advanced project management capabilities.
2. The platform does not offer a mobile app, which could be a drawback for teams that need to manage projects on-the-go.
3. Some users may find the reporting capabilities of HyperContext to be limited, especially compared to other project management tools.

5. Lucid Meetings

Lucid Meetings is a cloud-based software for meetings that provides virtual meeting solutions to businesses of all sizes.

The platform aims to help teams conduct more effective and efficient meetings by offering a range of features, including video conferencing, screen sharing, note-taking, agenda setting, action item tracking, and more.

Lucid Meetings is designed to help teams collaborate more effectively, regardless of their location or time zone. The platform provides tools to help teams set clear meeting agendas, capture and track important meeting notes, and assign action items to team members.

The platform also integrates with other project management tools, such as Trello and Asana, to streamline workflows and ensure that meeting outcomes are seamlessly integrated into the team’s broader project management efforts.

Best for:

Lucid Meetings is ideal for remote and hybrid teams that require effective collaboration and communication tools to keep their work on track.

It can be used by teams of any size and is suitable for various industries, including marketing, sales, customer service, human resources, and project management.

Pricing:

• Lucid Meetings offers a variety of pricing plans, starting at $12 per user per month for small teams, up to $99 per user per month for large organizations
• There is also a free trial available for 14 days.

Pros:

1. Comprehensive suite of tools for successful meetings
2. Easy to use interface
3. Customizable meeting templates and agendas
4. Integration with various third-party tools
5. Great customer support

Cons:

1. Higher pricing compared to some of its competitors
2. Limited customization options for branding and design
3. Some users may find it overwhelming with all the features and options available.

6. Calendly

Calendly is a cloud-based scheduling software that simplifies the process of scheduling appointments and meetings.

With this software for meetings, users can create custom scheduling links that can be shared with others to allow them to book time on their calendars based on their availability.

Calendly integrates with popular calendar apps, such as Google Calendar, Outlook, and iCloud, and automatically updates your calendar to reflect scheduled appointments.

Calendly allows users to create different types of events, each with their own unique settings, such as duration, location, and availability.

Users can customize the look and feel of their scheduling links and provide different types of scheduling options, such as round-robin, collective availability, or individual availability.

Calendly provides automated reminders and follow-ups to both the organizer and the attendees, reducing the likelihood of missed appointments. It also offers real-time availability updates, so attendees can book a time slot that works for them.

Best For:

Calendly is best suited for professionals, entrepreneurs, freelancers, and businesses that need to schedule and manage appointments with clients, colleagues, or team members.

It is especially useful for those who have a busy schedule and need a streamlined way to schedule appointments and manage their time effectively.

Pricing:

• Calendly offers a free plan that includes basic features
• Premium plan costs $8 per user per month and includes features such as multiple event types, custom branding, and integration with multiple calendars
• Pro plan costs $12 per user per month and includes advanced features such as automated reminders, time zone detection, and custom API integrations

Pros:

1. Easy to use and navigate.
2. Integrates with multiple calendar platforms.
3. Customizable meeting types and settings.
4. Automated reminders and follow-up emails.
5. Custom branding options for paid plans.
6. Provides analytics and reporting features.

Cons:

1. Limited functionality on the free plan.
2. Some features, such as custom API integrations, are only available on the Pro plan.
3. Some users may prefer more advanced features, such as video conferencing, that are not available on Calendly.

7. Chanty

Up next on our meeting management tools list, we’ve got Chanty.

This software for meetings is dubbed as more of a cloud-based team communication and collaboration platform that aims to improve team productivity by streamlining communication and project management.

The platform offers a range of features, including team chat, task management, file sharing, voice messaging, video conferencing, and more.

Best For:

Chanty is best for small and medium-sized businesses that are looking for a simple, user-friendly team communication and collaboration tool.

The platform is particularly well-suited to remote teams, as it provides the tools necessary to stay connected and collaborate effectively, regardless of location.

Pricing:

Chanty offers a free plan that includes basic features, such as team chat, voice messaging, and file sharing. For more advanced features, Chanty offers the following pricing plans:

• Business: $3 per user per month
• Professional: $5 per user per month

Pros:

1. Chanty is very user-friendly and easy to navigate, making it ideal for teams that are new to team communication and collaboration software.
2. The platform offers a wide range of features that can help teams manage their projects more effectively, including team chat, task management, file sharing, voice messaging, and video conferencing.
3. Chanty provides real-time updates and notifications to keep team members informed about project progress and deadlines.
4. The pricing plans are affordable, making it accessible to small and medium-sized businesses.

Cons:

1. While Chanty offers a range of features, some users may find it lacking in advanced project management capabilities.
2. The platform does not offer a mobile app, which could be a drawback for teams that need to communicate and collaborate on-the-go.
3. Some users may find the video conferencing capabilities of Chanty to be limited, especially compared to other team communication and collaboration tools.

8. Fuze

Fuze is a cloud-based communications and collaboration platform that offers a range of tools to help teams stay connected and work together more effectively.

The platform includes features such as audio and video conferencing, messaging, screen sharing, and file sharing.

Best For:

Fuze is best for organizations of all sizes that need a comprehensive communications and collaboration platform that can help them work more efficiently and effectively.

The platform is particularly well-suited to remote teams or teams that work across multiple locations, as it provides the tools necessary to stay connected and collaborate in real-time.

Pricing:

Fuze offers three pricing plans:

• Fuze Free: This plan is free and includes audio and video conferencing, messaging, and screen sharing for up to 25 participants.

• Fuze Pro: This plan starts at $20 per user per month and includes features such as HD video and audio conferencing, screen sharing, and file sharing.

• Fuze Enterprise: This plan offers customized pricing and includes advanced features such as integrations with other business tools, analytics and reporting, and dedicated support.

Pros:

1. Fuze offers a comprehensive suite of communication and collaboration tools, making it a one-stop-shop for teams that need to stay connected and work together effectively.
2. The platform is very user-friendly, with an intuitive interface that makes it easy to navigate and use.
3. Fuze offers high-quality audio and video conferencing capabilities, which is essential for teams that need to conduct meetings and collaborate in real-time.
4. The platform includes advanced security features to keep data and communications secure.

Cons:

1. Some users have reported occasional connectivity issues, which can be a drawback for teams that rely heavily on real-time communication and collaboration.
2. Fuze can be more expensive than some other communication and collaboration platforms, especially for larger teams or organizations.
3. While the platform offers a range of features, some users may find that it lacks the advanced customization options that other platforms offer.

9. Google Meet

Google Meet is a video conferencing platform developed by Google. It is a part of Google Workspace, which was previously known as G Suite.

Google Meet allows users to conduct virtual meetings, video conferences, and webinars with participants from different locations. It was developed to help people connect and collaborate from anywhere in the world.

Best For:

Google Meet is best for businesses, educational institutions, and individuals who need a reliable and secure video conferencing solution.

It is suitable for remote teams, freelancers, teachers, and students who want to hold virtual meetings, conduct online classes, and collaborate on projects in real-time.

Pricing:

Google Meet offers both free and paid plans. The free plan allows users to hold meetings with up to 100 participants for a maximum duration of 60 minutes.

• Paid plans start at $6 per user per month

Pros:

1. Easy to use: Google Meet has a simple and intuitive interface that is easy to use for both beginners and experienced users.
2. Integration with Google Workspace: Google Meet seamlessly integrates with other Google Workspace apps like Google Calendar, Gmail, and Google Drive, making it easy to schedule meetings and share files.
3. Reliable: Google Meet is a reliable platform that offers high-quality video and audio even in low-bandwidth situations.
4. Secure: Google Meet uses advanced security measures to protect user data and prevent unauthorized access.

Cons:

1. Limited customization options: Google Meet does not offer many customization options for backgrounds, layouts, and other visual elements.
2. Limited features: Compared to other video conferencing platforms, Google Meet offers a limited set of features and functionality.

10. Magic Minutes

Magic Minutes is a cloud-based software for meetings that aims to help teams conduct more effective and efficient meetings.

The platform offers a range of features, including agenda creation, note-taking, task assignment, and action item tracking, all designed to streamline the meeting process and improve collaboration.

Magic Minutes is best for businesses of all sizes that need a comprehensive tool for managing their meetings.

The platform is particularly well-suited to remote teams or teams that conduct a lot of virtual meetings, as it provides the tools necessary to manage the meeting process from start to finish.

Pricing:

Magic Minutes offers a 14-day free trial for all its plans, after which you can choose one of the following pricing plans:

• Basic: $15 per month for up to 3 users
• Plus: $25 per month for up to 10 users
• Premium: $49 per month for up to 25 users

Pros:

1. Magic Minutes is very user-friendly and easy to navigate, making it ideal for teams that are new to meeting management software.
2. The platform offers a range of features that can help teams manage their meetings more effectively, including agenda creation, note-taking, task assignment, and action item tracking.
3. Magic Minutes provides real-time updates and notifications to keep team members informed about meeting progress and deadlines.
4. The platform is cloud-based, which means that team members can access it from anywhere with an internet connection.
5. The pricing plans are affordable, making it accessible to small and medium-sized businesses.

Cons:

1. While Magic Minutes offers a range of features, some users may find it lacking in advanced meeting management capabilities.
2. The platform does not offer a mobile app, which could be a drawback for teams that need to manage meetings on-the-go.
3. Some users may find the reporting capabilities of Magic Minutes to be limited, especially compared to other meeting management tools.

Criteria For Buying Meeting Management Software

When looking for meeting management software, there are several criteria to consider, such as:

1. Features: Look for software that includes the features you need, such as scheduling, agenda creation, attendee management, note-taking, and task assignment.

2. Ease of Use: Choose software that is intuitive and easy to use, with a user-friendly interface that requires minimal training.

3. Integration: Check if the software can integrate with other tools you use, such as email, calendars, or project management software.

4. Security: Ensure that the software provides adequate security measures to protect your data and prevent unauthorized access.

5. Customization: Look for software that can be customized to suit your organization’s unique needs and requirements.

6. Cost: Consider the software’s cost and whether it fits your budget. Some software is free or offers a free trial period, while others require a subscription or one-time payment.

7. Support: Check the level of support the software provider offers, including technical support, training, and documentation.
8. Reviews: Look for reviews and ratings from other users to get an idea of the software’s performance and reliability.