10 Best Tools for Project Managers in 2023


Project managers in the year 2023 will rely on a variety of tools to help them stay organized and on track. From project management software to task management apps, these tools will make managing projects easier and more efficient. 

In addition, 2023 project managers will find value in tools that help them manage communication and feedback. Here are 10 of the best tools for project managers in 2023.

What Is A Project Management Tool?

A project management tool is a software program or app that helps you manage your projects effectively. It can help you organize your work and track the progress of your project, as well as keep track of all the stakeholders involved in it.

There are many different types of project management tools available on the market, but some of the most popular ones include Project Management Systems (PMSs), which are widely used in business settings; Time Tracking Tools, which help you keep track of hours worked; Task Management Tools, which help you manage tasks by assigning them to team members; and Collaborative Planning Tools, which allow multiple people to work on a project at the same time.

How Does A Project Management Tool Work?

A project management tool (PMT) is a software application that helps team members manage projects by tracking tasks, milestones, and other information related to the project. It can also help team members communicate and collaborate more effectively.

PMTs can be divided into two main types: task management tools and project management tools.

Task management tools help you manage individual tasks within a project, while project management tools help you manage the entire project from start to finish. They both offer different features and benefits that make them useful for different purposes.

Some of the key features of PMTs include: 

  • Automatic tracking of deadlines and progress toward objectives
  • Ability to assign tasks to team members and track their progress
  • Communication features that allow team members to share updates with each other as they happen

What Tools Do Project Managers Use Today?

Project managers use a variety of different tools to help them manage their projects efficiently. Here are some of the most common:

  • Project management software. This is a computer program that helps project managers keep track of all the details related to their projects, from planning to tracking progress to reporting results.
  • Gantt charts. Gantt charts are a type of timeline that shows how much work has been completed and how much remains in each phase of a project. They can be used to create realistic timelines and track progress along the way.
  • Scrum boards. Scrum boards are used to visualize how tasks are scheduled, worked on, and finished within an organization using cards or pictures. This helps team members understand the tasks involved and ensures that they’re working on the right things at the right time.
  • Excel sheets and databases. Project managers frequently need to access data from different sources in order to make informed decisions about their projects. Excel sheets can be used for data entry, while databases can store information such as project milestones and budget figures

10 Best Tools For Project Managers In 2023

1. nTask


nTask is a great tool for project managers because it makes tracking and managing tasks easy and efficient.

It can help you keep track of deadlines, resources, and progress on your projects. nTask also provides detailed reports that help you see where you stand and where you need to improve.

nTask is available online or as a mobile app, so it’s easy to use no matter where you are.

Plus, its user-friendly interface makes it easy for even non-technical people to get started with it. If you’re looking for the best tool for project management, nTask is definitely worth considering!

Key features

  • A timeline that lets you see all your upcoming deadlines in one place.
  • A Repeating Task feature that allows you to automatically repeat tasks whenever they’re due, which saves you time and hassle.
  • The ability to add notes and attachments to tasks, so you can keep track of important information without having to remember it all.
  • The ability to assign tasks to teammates easily, so everyone on the team is aware of what needs to be done and when it’s due.
  • Email notifications for task updates, so you never miss a beat!

Pros & Cons


  • It helps you plot and manages projects easily
  • Fosters team communication and collaboration with chat features
  • Efficient task tracking
  • Robust Gantt charts
  • Focus on achieving project objectives with maximized productivity


  • Attaching large files takes more time
  • Not best for a team with over 50 team members.
  • Advanced reporting features are missing in the app
  • Sometimes the support team takes longer than usual to respond to tickets


  • Pro $3/month
  • Business $8/month
  • Enterprise/Custom

Customer Rating (Capterra and G2)

  • 4.1 Capterra, G2 4.4

2. Teamwork

Teamwork projects

When it comes to project managers, Teamwork is the best tool for getting the job done. A team is able to work together better than any individual when it comes to completing a project on time and on budget.

This is because a team can share resources and make decisions collectively.

In addition, a team is also able to communicate better than an individual when it comes to coordinating and managing tasks.

They are also able to share feedback and suggestions with each other, which helps them stay on track and avoid any potential mishaps. In short, teamwork is essential for success as a project manager.


  • Teamwork allows for better communication between team members. This enables them to share information and work together harmoniously to make sure that everyone’s needs are taken into account.
  • It fosters trust and mutual respect among team members, which makes them more open to new ideas and suggestions. This leads to better decision-making and a faster turnaround time on projects.
  • Teamwork also helps teams work together as a cohesive unit, which ensures that all members work towards a common goal. This results in less conflict and smoother interactions between team members.
  • Overall, teamwork results in a more successful project because it increases the chances of achieving optimal outcomes.

Pros & Cons


  • Task and milestone progress and alerting
  • Enable us to prioritize urgent projects


  • The performance of the interface can be highly sluggish to respond to the product. 
  • Does not meet all the requirements of a PM software


  • Deliver $9.99/month
  • Grow $17.99/month
  • Scale/Enterprise

Customer Rating  (Capterra and G2)

  • Capterra, 4.5, G2 4.4

3. Monday.com


Monday.com is a website that provides tools and resources for project managers.

It offers a variety of different resources, including a project management plan template, a project management software tool, and a blog that is dedicated to helping project managers improve their skills.

One of the most helpful tools on Monday.com is the project management plan template.

This template can help project managers organize their thoughts and ideas about their projects, as well as track progress and timeline milestones. It also includes sections for tasks, resources, risks, and deadlines.

The project management software tool on Monday.com allows project managers to track all aspects of their projects in one place.

This includes budgeting, resource planning, tracking progress and performance statistics, and sending email notifications to team members once specific milestones have been met.


  • A project management calendar that allows you to track your upcoming deadlines and tasks, as well as the progress of each one.
  • A Gantt chart that shows the timeline and milestones for your project, as well as how much work has been completed so far.
  • A task list that lets you see which tasks need to be completed in order for your project to proceed smoothly.
  • Links to various resources that can help you with your project, like templates, templates

Pros & Cons


  • Forms integrated with boards that easily turn into insightful statistics
  • Weekly/Monthly/Daily Stats allows you to organize data under different tables


  • Performance: bugs and moments of system down are still quite recurrent
  • Internal Automations: There should be a little more availability to trigger actions within monday.com itself. 


  • Basic $8/seat /month
  • Standard $10/seat/month
  • Pro $16/seat/month
  • Enterprise/Customize

Customer Rating  (Capterra and G2)

  • Capterra, 4.5, G2 4.7

4. Podio


Podio is one of the best project management tools because it makes it easy for team members to communicate, track and manage tasks and projects.

It also has a variety of features that make managing projects more efficient, such as task management, time tracking, resource management, and collaboration tools.

Overall, Podio is an excellent tool for managing projects from start to finish. Its user-friendly interface makes it easy for everyone on the team to understand what’s going on and make sure that everything is being done properly.

And its integrated reporting functionality makes it simple to see how your project is progressing and whether there are any areas where improvements can be made.


  • User-friendly interface: Podio is easy to use, even for beginners. You can navigate through its menus and tools with ease, and everything is organized in a way that makes sense.
  • Extensive features: Podio offers a wide range of features that allow you to manage every aspect of your projects. This includes tracking deadlines, tasks, resources, and more.
  • Integrated communication tools: Podio also has powerful communication tools that let you keep track of all the updates related to your project in one place. This helps ensure that everyone stays on track and knows what’s happening at all times.
  • Real-time collaboration: With Podio’s real-time collaboration feature, you can work on the same project with multiple people at the same time without any conflicts or delays. This makes it easier to get things done quickly and accurately.

Pros & Cons


  • Ease of Use and user-friendly
  • Free plan for small businesses and freelancers
  • Low-code workflow builder is pretty amazing


  • Lack of robust template library
  • Automated workflows only offered in paid plans
  • Lacks basic workflow functionality


  • Podio Basic – $9/user/month
  • Podio Plus $14/user/month
  • Podio Premium $24/user/month

Customer Rating  (Capterra and G2)

  • Capterra, 4.3, G2 4.2 

5. Asana


Asana is a cloud-based project management tool that’s been around for a few years now.

It’s one of the most popular tools on the market, and for good reason! It’s easy to use, efficient, and has a wide range of features that make it perfect for any kind of project.

Some of the key features that make Asana stand out include its Kanban (a card-based system) interface, its powerful collaborative features, and its AI capabilities. These capabilities help it to automate tasks and keep track of deadlines.

Additionally, it can identify potential problems early on in the project and suggest solutions. 

Overall, Asana is an excellent tool for managing projects from start to finish. If you’re looking for an affordable and user-friendly solution that will streamline your work process, then Asana should be at the top of your list.


  • Flexible task boards that can be customized to reflect the specific needs of your organization.
  • Automatic tracking and reporting of tasks, deadlines, and results.
  • Collaborative working between team members is easy with Asana’s integrated chat feature.
  • Built-in templates and tools that make it easy to get started with project management.

Pros & Cons


  • Easy to use with a user-friendly interface
  • Expansive Integration
  • Collaboration focused
  • Task management


  • Lack of time-tracking features
  • Requires extensive experience
  • Multiple features at once
  • Assignments are limited


  • Premium $10.99/month
  • Business $24.99/month
  • Enterprise/Custom

Customer Rating  (Capterra and G2)

  • Capterra, 4.5, G2, 4.3

6. Trello

Trello board

Trello is a fantastic tool for project managers, as it allows you to track and manage your projects in a visual way.

One of the great things about Trello is that it’s easy to use, even if you’re not familiar with project management software. All you need to do is create a board or card with the information you need, and then add cards to it as needed.

Trello makes it easy to keep track of deadlines, tasks, resources, and more. You can also add comments and notes to each card, which makes it easy to communicate with team members throughout the process.

Overall, Trello is an excellent tool for managing projects – and it’s perfect for anyone who wants an easy way to stay organized and track progress objectively.


  • Trello decks allow you to organize your tasks and projects into separate, logical categories. This makes it easy to find what you’re looking for and helps you stay organized as you work.
  • The drag-and-drop feature makes it easy to move tasks between different decks, which is great if you need to reorganize them in order to make them more efficient or effective.
  • You can add notes, attachments, and images so that you can better document your work and keep track of any changes that need to be made.

Pros & Cons


  • Trello uses real-time data
  • Adding members onto the platform is easy
  • Responsive and intuitive design
  • It has features like the Kanban system
  • The notification system is uncomplicated


  • Commenting feature needs improvement
  • Trello offers limited storage
  • More suitable for smaller projects
  • Relies only on the availability of data


  • Standard $5/month
  • Premium $10/month
  • Enterprise $17.50/month 

Customer Rating  (Capterra and G2)

  • Capterra, 4.2, G2, 4.4

7. Wrike

Wrike Home

Wrike is a project management software that streamlines the work of project managers by automating the entire project workflow. It has features like time tracking, task management, resource tracking, and communication tools.

One of the best things about Wrike is that it’s easy to use for both beginner and experienced project managers. It also has a wide range of integrations with other applications, so you can easily manage tasks and data from other sources.

Overall, Wrike is an excellent tool for organizing and managing projects effectively. If you’re looking for a solution that can help you save time and resources while still providing high-quality results, then Wrike is definitely worth considering.


  • Synchronization between multiple devices: Wrike allows users to sync their projects between different devices, including their computer, phone, and tablet. This makes it easy to access your projects from anywhere you are, no matter how you’re using your devices.
  • Collaboration tools: Wrike’s collaboration tools allow you to work on projects with other people in real time. You can share files, comments, and task updates with everyone on the team easily and quickly.
  • Project tracking: Wrike keeps track of every step of your project from beginning to end so you can be sure that everything is going according to plan. You can even add photos and videos to your project pages as additional visual evidence.
  • Automated email notifications: Whenever there’s a change or update related to your project, Wrike will send you an automatic notification so you know what’s happening right away. This helps keep everything organized and moving forward smoothly!

Pros & Cons


  • Robust application and easy to use
  • Provides a free version for up to five users
  • Great customer service program
  • Great dashboard with task progress


  • Overwhelming for new users
  • Lack of filtering options
  • Difficult onboarding
  • Confusing UI and with lack of task prioritization


  • Team $9.80/month
  • Business $24.80/month
  • Enterprise/custom pricing

Customer Rating  (Capterra and G2)

  • Capterra, 4.3, G2, 4.2

8. Jira


Jira project management software is a great tool for managing projects. It allows you to track the progress of your project and make changes as needed.

You can also assign different tasks to different team members, monitor their progress, and get updates on their work anytime you want.

There are a few features of Jira that make it especially well-suited for managing projects: its agile development process, its collaboration features, and its user interface.

All of these make it easy for team members to work together fluidly and efficiently in order to complete the project on time.


  • It offers an intuitive drag-and-drop interface to create, edit and manage tasks quickly and easily.
  • It has a built-in timeline that helps you track deadlines and progressions.
  • It has an easy-to-use chat feature that can be used to communicate with team members on a real-time basis. 
  • It provides visibility into all changes made to tasks, documents, and project data, so you can keep track of everything as it happens. 
  • It has an extensive reporting system that lets you see how your projects are performing in terms of schedule, budget, and other metrics.

Pros & Cons


  • Robust Agile work management
  • Successful organization alignment
  • Reports and insights
  • Integrations and availability of DevOps Visibility


  • Challenging to set up
  • Missing communication tool
  • Suite of products


  • Standard $7.75/month
  • Premium $15.25/month
  • Enterprise/Custom 

Customer Rating  (Capterra and G2)

  • Capterra, 4.4, G2, 4.2

9. MeisterTask

Meister Task

MeisterTask project management tool is an excellent way to manage your projects effectively. It provides users with a comprehensive overview of their projects, as well as the ability to track and monitor all aspects of them. This makes it easier for project managers to stay on top of their work and make sure that everything is running smoothly.

One of the most important features of MeisterTask is its Gantt Chart visualization feature. This allows users to see exactly what’s happening with their projects at any given time and see how they are progressing relative to schedule. This makes it much easier for them to identify any potential problems early on and take action accordingly. 

Overall, MeisterTask is an excellent tool that can help you improve your productivity and efficiency when managing your projects. If you’re looking for a more efficient way to manage your projects then it’s definitely worth considering!


  • A customizable work plan that allows you to assign tasks and milestones to each stage of the project.
  • Customizable task status reports that let you know at a glance how your tasks are progressing.
  • Automatic email notifications keep you updated on the progress of your tasks.
  • A chat feature that can be used to communicate with other team members remotely.

Pros & Cons


  • Designed for project collaboration and management
  • Every team member can see where they are
  • Instant communication


  • Only basic features on the free plan
  • Can be costly for large businesses
  • Transferred to browser


  • Pro $8.25/month
  • Business $20.75/month
  • Enterprise/Custom

Customer Rating  (Capterra and G2)

  • Capterra, 4.7, G2, 4.6

10. Airtable


Airtable is a cloud-based project management software that allows you to manage your projects with ease. It has several features that make it an excellent choice for project managers.

One of the best features of Airtable is its drag-and-drop interface. This makes it easy for you to add events, tasks, and files to your projects. You can also use its filters to easily find the information you’re looking for.

Another great feature of Airtable is its ability to connect to various external databases and applications.

This makes it possible to store data in different formats, including JSON, SQL, and CSV. This means that you can easily integrate data from other sources into your projects. 

Overall, Airtable is an excellent choice for project managers who need a simple yet powerful toolkit for managing their projects.


  • It offers a lot of features for managing projects, from tracking tasks and deadlines to creating reports and visualizations.
  • It’s easy to use and navigate, even for novice users.
  • There are built-in templates that make it easy to create new documents or tables quickly.
  • It’s secure and reliable, so you can easily store your data in the cloud and access it anywhere you have internet access.

Pros & Cons


  • Real-time data accessibility
  • Intuitive apps builder
  • Quick setup of work views
  • Built-in automation and integrations


  • Company data management
  • Team collaboration
  • Project and workflow management


  • Plus $10/month
  • Pro $20/month
  • Enterprise/Custom 

Customer Rating  (Capterra and G2)

  • Capterra, 4.1. G2, 4.2

Here’s Why Project Managers Believe nTask To Be The Best Tool

Project managers believe nTask to be the best tool for managing their projects because it is easy to use and provides a lot of flexibility.

nTask allows project managers to keep track of all the tasks that are assigned to their team, as well as the deadlines and other important details.

It also provides real-time updates on the status of each task, so they can easily see where things are standing. This makes it easy to manage team morale and ensure that everyone is working on tasks simultaneously.

nTask also has a built-in tracking system that automatically logs all conversations and actions related to a particular task, which makes it easy to reconstruct any errors or misunderstandings.

This helps project managers stay organized and avoid any potential conflicts.


Before you set out to buy a tool, it’s important to first understand what kind of project management needs your organization has. You can make a choice based on your experience and the type of projects you usually manage.

If you do not have any experience, try out these tools and pick one that suits your needs best.

Some tools are simple while others provide advanced features such as team collaboration and analytics. Which one do you think is the best? Let us know in the comments!

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