No matter what task you are undertaking, you need a solid plan to back up all the steps in the process. Having a firm and reliable plan means you have laid out a blueprint of the whole process and are fully armed to counter any situation that poses a threat to the successful progression of your task.
Much like any other process in the business arena, event management requires a detailed plan that outlines every phase of the event. It takes meticulous planning and careful attention to detail to make sure every bit of the plan is prim and pristine.
The arduous task requires a lot of manual labor, fortunately, times have changed, and we are blessed with the miraculous invention of event planning software. These tools are a gateway to simpler and easier event planning, without all the fuss.
In this article, we will walk you through a list of some of the best event planning software in town. We also highlight some of the key features of these tools along with the pricing details.
What Is an Event Planning Software?
Captain America has the Vibranium shield, Thor has Mjolnir, and Harry Potter has his magical wand; event managers, on the other hand, have event planning and management software. The tools work like magic, helping them manage activities with minimum effort and time.
An event planning software is a digital tool designed to help users plan their events with ease. The planning solutions help in a variety of ways to make sure that everything runs smoothly on D-day. Some key functionalities of these software include:
- Developing a schedule for the event
- Assigning resources to tasks
- Tracking progress
- Budget allocation, management, and tracking
- Developing a layout and much more
It has been noted that the use of an apt tool for the purpose can help increase event attendance by 20%, increase productivity by 27%, and decrease costs by 20-30%. The statistics are proof of the efficiency of these tools.
Benefits of event planning solution
- Increased Efficiency: A well-designed event planning solution can streamline processes, allowing for more efficient workflows and greater agility within an organization.
- Automation of Tasks: Event planning solutions are designed to automate many of the manual tasks associated with planning events such as registration, ticketing, scheduling and payments processing.
- Improved Data Visualization: An effective event management system allows users to visualize their data in ways they never could before utilizing graphical displays such as heat maps or pie charts that allow them to quickly ascertain trends within the data set without having to sift through tedious reports filled with small font text and rows of numbers.
- Enhanced Customer Experience: A user-friendly interface with a modern design makes attending events more enjoyable for customers increasing customer satisfaction and leading to higher repeat attendance rates from existing customers while also helping convert potential ones.
Top 7 Event Planning Software Of 2023
We have compiled a list of some of the most popular and efficient event planning software in the market. These tools are guaranteed to help you every step of the way, streamlining the whole process for better productivity.
Without further ado, let’s take a look at the list of the best event management software:
1. nTask
nTask is, undoubtedly, one of the top event management software and that is why it is our first pick for the list. In a very short time, the management tool has acquired praise from users all over the world. As of this moment, nTask supports 250,000+ teams, helping them manage business processes with efficiency. It has also effectively added to teams’ productivity and efficiency rates.
The management tool has very quickly made a place for itself in the competent management industry. Its user-friendly interface, eye-catching design, swift onboarding process, 24/7 customer support, and affordable pricing are some of the features that make it simply irresistible.
It is a comprehensive tool offering a wide range of options for its users. nTask’s suite of management solutions offers optimum features for event planning and management.
Key Features:
- Divide project into tasks and subtasks
- Allocate resources to tasks
- Set deadlines, start, and end dates for tasks
- Track your progress
- View details at a glance via Gantt charts, Kanban boards, etc.
- Communicate with your team via task comments
- Share files, images, videos, etc.
- Set priority status for each task
- Meeting management
- Custom fields
- Workflow customization
- Integrate with other apps
- iOS and Android app
- Notification, alerts, and reminders
Pricing:
- Basic plan – available for free forever
- Premium plan – $3 per user per month
- Business plan – $8 per user per month
- Enterprise plan – Custom pricing
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2. Eventbrite
Eventbrite has landed on number two on our list. The tool is specially designed to help teams organize events with efficiency. Teams can organize small or big events with customization features.
Eventbrite is a cloud-based digital tool that helps users organize, manage and track events and attendees. The tool is an all-in-one solution helping users every step of event planning, organization, management, and execution.
Key Features:
- Event creation and ticketing solutions
- Sell tickets from your own website
- Customizations features for event pages
- Customized emails and templates
- Targeted email campaigns and social media ads
- organize virtual events
- Engagement tools to attract attendees
- Huge attendee marketplace
- Analytics and reports
- Mobile app
Pricing:
- Essential – 2% fee per ticket + $0.79
- Professional – 5% fee per ticket + $1.59
- Premium – Custom pricing
3. Cvent
Cvent is our third pick for the list of top event management software. Cvent is an all-in-one event planning tool that helps users source event venues, develop online registration processes, manage budgets and payments, etc.
The tool handles everything from the very start of the event organization process till the end. Cvent also provides insights to help you improve the processes and hence adds to your productivity. Using Cvent for your events can double registrations, increase the attendance rate by 83% and save you 400k in virtual going virtual.
Key Features:
- Organize in-person, virtual, and hybrid events as well as webinars
- personalized marketing and fully branded websites
- Automate promotions and communications
- Manage speakers, sponsors, and exhibitors in one place
- Communicate and engage in-person and online attendees
- Track expenditure
- Collect feedback and insights to improve processes
Pricing:
- Cvent offers variable pricing plans on the basis of annual registration volume and advanced features activated
4. Boomset
Boomset is another efficient tool designed to help users organize engaging in-person and hybrid events. The solution is a one-stop shop for all your event planning and management needs. Its advanced features cover a wide range of tasks starting from the very onset of the process till the end.
Not only does it prove helpful in event organization but also helps in attracting leads. The tool also provides foolproof security with facial recognition and RFID-enabled wristbands.
Key Features:
- Event registration pages
- Self-check-in available through native iOS & Android apps
- Card scanning for lead generation
- Entry through QR code scanning
- Control access to sessions
- Track attendance with RFID/UHF/NFC
- Facial recognition check-in
- Cashless payment
- Track sales and check-in/check-out data
- Attendee Analytics and Reports
Pricing:
- Growth – $4000 for 1000 registrations
- Business – Custom pricing
- Enterprise – Custom pricing
5. Trello
Trello is a renowned project management tool, famous for its top-notch management features. The tool is especially helpful in getting a big picture of the event and keeping everyone in the loop. It offers communication and task management features to help team members accomplish tasks within the set timeframe.
With the help of the tool, users can schedule tasks and make sure that everyone is on the same page.
Key Features:
- Intuitive management features
- Multiple viewing options
- Use Trello cards to keep everything organized
- Built-in automation tool called Butler
- Integrate other tools
- Manage deadlines
- Allocate resources to tasks
Pricing:
- Free – $0
- Standard – $5 per user per month billed annually
- Premium – $10 per user per month billed annually
- Enterprise – $17.50 per user per month billed annually
6. Whova
Whova is our 6th pick for the list of best event planning software. The tool offers comprehensive features for different types of events, including hybrid, in-person, and virtual events. The award-winning management event system works efficiently for various facets of event organization including event registration, marketing, and management.
Key Features:
- Manage speaker information
- Create name badges for attendees
- Manage and track attendance
- Online tool for liability concerns
- Realtime polling and voting
- Event activity social wall
- Analytics and reports
Pricing:
- For pricing information, visit Whova and request a custom pricing quote.
7. Monday.com
Monday is another top event management software and is our last pick for this list. The tool has been making rounds in the digital management market with its efficient management solution, helping teams plan, manage and execute projects without any difficulty.
With the help of this software, teams can stay connected, plan together and accomplish goals together. Monday has a solution for everything you might need for the successful planning and organization of an event.
Key Features:
- 200+ templates
- Customizable workflows
- Multiple viewing options
- Work OS – collaborative canvas by monday.com
- Get notifications, alerts, etc.
- Workflow automation capabilities
- 40+ integrations
- Drag and drop functionality
- Searchable history
- 24/7 customer support
- Communication and collaboration features
Pricing:
- Individual – Free forever
- Basic – $8 per seat per month
- Standard – $10 per seat per month
- Pro – $16 per seat per month
- Enterprise – Custom pricing
Uses of event planning software online
- Calendar Management: Event planning software helps to manage the event calendar and keep track of events. It allows users to quickly view what’s happening in a month, plan-out upcoming events, and compare them with past events.
- Task Management: Event planners can easily assign tasks to different team members, set deadlines for each task and coordinate it effectively with the help of the software.
- Resource Allocation & Planning: With the help of this software, planners can make efficient use of resources like staff, equipment, supplies, etc., by allocating them timely for various tasks or activities associated with their event planning process.
- Attendee Management: Event planning software let users track attendees by generating reports about their registration data, contact details, and any other important information related to them which could be useful for analysis purposes or follow-up activities later on during or after an event is done with.
- Budgeting & Reporting: Planners have access to a wide range of reports on budgeting which they can use while making decisions related to cost allocation between different projects as well as getting insights into how much has been spent so far on an ongoing project at any given time throughout its life cycle until completion itself so that they can keep closer watch over money matters associated with their jobs all in one place instead of having multiple paper trails behind them while doing it all manually.
- Communication Platforms & Tools: The software provides communication tools such as email marketing campaigns, text message notifications, webinar hosting solutions, live streaming options for remote participants, chatbot support services, etc, to ensure seamless communication among vendors, and attendees before /during/after an event has taken place.
How to use software for event planners the best way?
- Research the Best Event Planning Software: When looking for software to use for event planning, it’s important to find the best possible product for your specific needs. It’s also a good idea to look at reviews from other users of the software to make sure it will be a good fit.
- Create an Event Plan: Every event requires careful planning in order to ensure success, so create a detailed plan that includes details such as budgeting, staffing, timeline, and more.
- Choose Features That Meet Your Needs: Once you know what type of event you are organizing and what features are most important for making your job smoother, compare different products available on the market based on those criteria and select one that meets all your requirements best.
- Train Yourself or Employees: Before actually starting using the software you need to familiarize yourself with its functions and possibilities or train any employees who will be involved with running the event in how they can use the program efficiently to achieve desired results.
- Use Various Built-In Tools Properly: Depending on which type of organization you choose there could be many built-in tools included just as dedicated calendars, checklists, reports, notices, etc., so make sure these additional resources don’t go wasted by employing them properly throughout the entire process step-by-step.
How to choose the best event management software for your event?
While looking for the best event management software for your event, you might want a little know-how of must-have event management features. When selecting a tool, make sure that it has the following features:
- Safe and featureful event ticketing
- Real-time reporting and analytics
- White label branding
- Attendee management
- Customization options
- Third-party integrations
- Ability to host audiences on a single platform
Conclusion
Using the right event planning and management software can take a lot of the burden off your shoulder. Not only can it reduce manual effort but also add to the productivity and efficiency of a team. With the right tool in hand, teams can organize events with precision and execute successful events easily.
That’s a wrap from our side. Let us know if your tool made it to the list, email us at fwilsom@ntaskmanager.com. We would love to hear from you.
Goodbye!
