A review of the 9 best software for team collaboration

Are you looking to find the best software for team collaboration? Are you tired of searching for the perfect solution and still not finding what you need? Look no further! In this article, we review the top 9 software for team collaboration, so you can find the one that best suits your team’s needs. Read on to learn more about each software’s unique features and benefits! 

What Should You Look for in a Team Collaboration Software?

  • Easy to use Interface: Look for a team collaboration software with an intuitive and straightforward user interface that helps make it simple for your team members adopt and get used to the tool quickly. 
  • Security Features: Make sure the team collaboration software you choose has secure access settings, user authentication procedures, and other security features to protect data against unauthorized access. 
  • Chatting/Messaging Functionalities: A good collaboration tool should have an integrated messaging platform or chat feature which will allow users to communicate easily in real-time. 
  • File Sharing Capabilities: The software should provide easy file-sharing options so that team members can collaborate on projects without any hassle. It should also support commonly used file types such as PDFs, Word documents, spreadsheets, images etc. 
  • Video Conferencing Feature: This is especially important if your teams are distributed across the globe since having a video conferencing facility makes it easier for members of different teams to connect with each other for brainstorming sessions or quick huddles. 
  • Task Management System: A good task management system allows users to assign tasks and manage workflows efficiently while keeping track of progress at any given point of time if needed.  
  • Availability Across Platforms & Devices: Ensure that the tool you select can be accessed via multiple devices/platforms such as computers, laptops, tablets or smartphones so that everyone can stay connected irrespective of their location or device preferences.

What projects does the team work on?

Team collaboration software can be used to handle a broad range of projects. These projects could include creating documents and presentations, organizing meetings and events, setting tasks and deadlines for team members, delegating tasks to individuals or teams, tracking progress on completed tasks, managing internal communication between groups, sharing files with the whole team, providing feedback on completed work, maintaining project records and documentation, or even integrating external applications such as third-party data sources into the system. 

Additionally, some team collaboration solutions also provide built-in analytics capabilities to track performance metrics such as employee utilization rates or customer satisfaction scores in order to better measure the success of any given project.

What’s the size of your team and budget?

Team collaboration software is designed to help teams of all sizes connect and collaborate on projects more effectively. It can be used by small startups as well as large enterprises with hundreds or thousands of employees. 

The size of the team that is suitable for team collaboration software depends on its capabilities and features. Smaller teams may find basic tools such as document sharing, task management, chat, and file storage sufficient for their needs, while larger teams may require a more comprehensive set of features such as project planning tools, advanced reporting, content approval workflows, shared calendars, and integrations with other business systems. 

In addition to the number of people in a team using it, the size should also consider factors like budgeting restrictions or desired levels of scalability when selecting the right solution for their unique situation.

What specific problem will this tool solve?

  • Facilitates efficient communication: Team collaboration software provides a central space for each team to communicate and collaborate. It eliminates the need for endless emails, which can be easily lost in overflowing inboxes. 
  • Streamlines data sharing: Team collaboration software makes it easy to share documents, spreadsheets, plans, images and more with everyone on the team quickly and securely. 
  • Increases productivity: By eliminating unnecessary steps in workflows with automated processes, team collaboration software simplifies complex tasks and encourages greater efficiency from individuals as well as teams. 
  • Enhances accurate understanding of project status: With task management tools that provide visibility into how projects are progressing without having to check individually with every team member, managers have a better understanding of where things stand so they can make informed decisions quickly. 
  • Keeps work organized: Automated document storage keeps everything organized in one place where it’s easy to find when needed, instead of scattered across multiple cloud storage accounts or computers.


nTask Homepage

nTask team collaborative software is a type of software that provides collaboration tools specifically designed to enable teams to complete tasks more efficiently. It typically includes features such as task management and assessment, shared document and data storage, discussion forums, messaging, instant messaging, and project calendars. 

Many programs also offer access control so that only designated members can view or edit shared projects. This allows the team members to share their ideas and collaborate on the same project without worry of interference from outside sources. nTask team collaboration software helps teams stay organized by providing an efficient way to track progress on projects. 

Team members can assign tasks to other team members and quickly view who is assigned what task as well as progress updates as they’re made. Messaging systems allow for quick communication between all parties associated with a given project in order for questions or problems related to the work at hand to be addressed in real-time. 

Additionally, task team collaboration software often includes reporting capabilities, allowing managers to easily evaluate performance against goals set at the onset of a project. Overall, nTask team collaboration software provides a comprehensive suite of productivity tools aimed at helping teams get projects done faster and with fewer errors than ever before possible – helping businesses save time while maximizing output quality.

Key Features

  • Ability to create and assign tasks to different team members. This feature allows users to easily manage team workloads by creating tasks, assigning them to specific team members, and setting deadlines for completion. 
  • Ability for team members to comment on tasks and give feedback about their progress. This feature allows teams to collaborate more effectively as they can provide real-time updates on task statuses and provide input from other team members in order to help with the completion of tasks.  
  • Reporting features that allow users to generate detailed reports about the status of their projects or individual tasks. Reports can include information such as task completion times, who was responsible for each task, and overall project progress over time.   
  • Document storage capabilities so that all relevant documents related to a task or project can be stored in one centralized location.  
  • Messaging system integrated into the software so that teams can communicate more effectively without needing an external messaging solution like email or SMS text messages. 


  1. The biggest limitation of task team collaborative software is its scalability. Most of these platforms have limited ways to handle an ever-increasing number of projects and users that need to be managed efficiently. 
  1. Another limitation is the difficulty in creating structured communication processes, as task management solutions are often not equipped with built-in capability for setting up workflows and agreeing on decision-making procedures within a team or project. 
  1. Additionally, data security can also be a major issue when using task team collaborative software, since sensitive information may get lost or exposed due to inadequate measures taken by the software provider to protect user data from intruders or malicious actors.


Premium $3/user/month
Business $8/user/month
Enterprise custom/pricing

Reviews and Ratings

4.7 – G4
4.6 – Capterra


ClickUp App

ClickUp team collaborative software is an all-in-one productivity platform designed to help teams stay organized and productive. ClickUp allows users to organize tasks, projects, and resources into one simple dashboard with intuitive navigation. 

With its powerful features such as automated checklists and task assignments, project tracking and time management, customized views for various stakeholders, collaboration tools like kanban boards and Gantt charts, ClickUp enables teams to achieve outstanding performance while improving communication and interpersonal relationships.

The user interface of ClickUp is easy to use so that there are no steep learning curves or unnecessary technical jargon. Its advanced customization options allow users to modify the look & feel of their workspace according to their own preferences – from fonts sizes & colors for text elements, background images for boards, custom icons for tags or labels; with all this tailor-made convenience at your fingertips it’s no wonder why more than four million users have already converted from other popular work management solutions over to ClickUp. 

Additionally the mobile app provides notifications regarding deadlines/deliverables on a user’s device as well as providing real time updates when changes are made in any given project – enabling quick action if need be. 

In order to help groups of people stay on the same page regardless of where they’re working at any given moment; Clickup incorporates integration support with some popular services such as Google Drive (Google Docs), Slack (chat client) and many others which makes it a breeze when trying share documents or communicate between members in dispersed locations around the world. 

Key Features

  • ClickUp is a team collaboration software that allows users to create and manage tasks, projects, and teams with ease. The platform supports multiple users, project-level management options, task assignments and tracking capabilities. Additionally, it enables comments on tasks so team members can communicate easily.
  • ClickUp offers extensive customization features like custom tagging systems and automated workflows that make managing tasks easier by allowing users to group or categorize their tasks according to specific criteria they choose. This makes navigating large amounts of data much simpler than manually sorting through them. 
  • One of the most effective features offered by ClickUp is its powerful notifications system for both personal and organizational reminders about upcoming deadlines or important updates related to the project at hand. In addition, notifications support direct messages between team members that allow conversations within a given project/task scope without having to leave the application. 
  • The platform also offers strong reporting capabilities for project managers including Gantt charts for visualizing progress over time as well as performance analytics reports designed specifically for identifying trends in user productivity in order to gauge success or identify areas needing improvement. 
  • ClickUp is web-based and supports cross-platform compatibility so many different devices have access across desktops PCs/Macs as well smartphones/tablets running either iOS or Android operating systems – making it an ideal choice if working remotely from distributed locations is needed on any given day or week.


  • ClickUp team collaborative software is limited to a maximum of one hundred members per workspace. This means that larger groups may not be able to collaborate in the same workspace and instead have to assign tasks and monitor progress from separate workspaces.
  • Another limitation of ClickUp team collaborative software is its lack of comprehensive task management capabilities. While it does offer basic task organization, it fails to provide advanced features such as task dependencies or automated workflows. 
  • A third limitation of ClickUp team collaborative software is its limited mobile access options. While users can access their account via a web browser on any device, there are no native apps available for iOS or Android devices, making collaboration more difficult away from their desktops or laptops.


Free – $0/month
Unlimited $5/month
Business $12/month
Business Plus $19/month
Enterprise custom/pricing

Reviews and Ratings

4.8 – G2
4.6 – Capterra


getting started with Slack

Slack is a powerful team collaborative software designed to increase collaboration, communication and visibility among teams. It provides an intuitive platform for quickly sharing information, tracking progress and engaging in conversations that help get the job done faster. Slack allows users to create channels, assign tasks and manage projects with ease.

Slack’s user-friendly interface enables real-time notifications when someone mentions you or posts in a channel – making it easy to stay up to date on important topics within your organization. Additionally, its wide array of features also enable users to make voice/video calls, share documents as well as integrate other platforms such as Google Docs or Salesforce into their workflow. 

The ability of Slack’s search engine makes it much easier to find past conversations and quickly access relevant messages whenever they’re needed. The software’s ability to connect with external apps amplifies its potential by allowing teams flexibility over how they work together within their existing workflow tools while also providing them time-saving solutions that streamline operations through automated workflows like customer service tickets or purchasing orders via ecommerce integration tools like Shopify or Bigcommerce.

Moreover, given its robust variety of applications and integrations available through third party app providers like Zapier, Slack can be seen as the ultimate workspace tool for remote teams who are looking for secure messaging channels coupled with quick file sharing methods between team members located around the globe working on various different projects at once without having the need for endless emails back-and-forth between each other all day long. 

Key Features

  1. User-Friendly Interface: Slack has a user-friendly interface that is easy to navigate, making it simple for individuals and teams to stay organized, even during the busiest of days. The software allows users to quickly search for conversations or files that are relevant to their work. It also intelligently organizes content within channels and private conversations according to activities, projects and topics discussed.
  1. Collaboration Tools: Slack provides an array of customization tools that allow teams to collaborate more effectively together by creating customized channels with specialized permissions. It also integrates with a variety of popular services such as Google Drive and Dropbox, giving users access to all their data in one place.
  1. Multi-platform Accessibility: Slack can be accessed on multiple devices including desktop computers, laptops, tablets and smartphones making it easier than ever for collaborators across different physical locations or time zones to stay connected together in real-time conversation anytime they need it most.
  1. Automated Notifications & Bots: With automated notifications powered by bots (software applications which run automated tasks) users can get informed right away about changes made in their document or projects without having to manually refresh the page every few minutes or so! Additionally custom alerts help keep everyone up-to-date on specific events taking place throughout any given day without the need for manual checks from all members involved in a team project  . 
  1. Security & Administration Settings: Slack puts priority on security matters thanks in part to its encrypted messaging system which keeps sensitive information safe and secure from prying eyes . Furthermore , administrators can set up role -specific permissions within each channel granting only certain personnel access as needed reducing potential chances of accidental sharing between unintended parties. 


  1. Slack’s collaboration software is limited in its ability to integrate with other third-party applications. Currently, it only supports a few popular services such as Google Drive, Dropbox, and Twitter. However, it does not offer access to more complex enterprise tools such as SAP or Salesforce. 
  1. Another limitation with Slack is that it does not offer user management features or any type of authentication system for controlling access and permissions for users within an organization. As a result, organizations are left dependent on the security controls provided by their own internal systems and have little control over the security policies used by external collaborators when connecting through Slack. 
  1. Slack’s collaborative environment can create communication silos within teams due to its lack of centralization. Because conversations are separated into individual channels or threads rather than being integrated across channels/threads in one space. 


Free $0/month
Pro $7.25/month
Business+ $12.50/month
Enterprise Grid custom/month 

Reviews and Ratings

4.4 – G2
4.6 – Capterra 

Google Workspace

Google Workspace

Google Workspace (formerly G-Suite) is a team collaborative software developed by Google, enabling professionals and businesses to work together more efficiently. This cloud-based suite contains tools that help teams manage projects, communication, and productivity. It also provides features such as real-time collaboration among multiple users, video conferencing capabilities, secure file sharing and storage solutions, task management tools and more. 

Google Workspace offers professional plans to suit any business’ needs; whether you need the most basic plan or require additional features like voice calling or advanced security protocols, they have it all covered. The packages vary in their costs based on the size of your organization and your specific requirements. 

The main benefit of using Google Workspace is that it allows teams to stay connected from anywhere in the world at all times, eliminating geographic boundaries for collaboration. With a range of different applications available such as Gmail for emailing purposes or Google Drive for storage solutions – every element required for effective teamwork can be taken care of through this powerful platform. 

Furthermore when collaborating with external customers/partners outside organizations walls -people can access shared documents safely through Guest Access feature – however while granting this type of access an additional layer of protection will be provided by setting up 2 step verification logins so no unwanted usage takes place off those authorized accounts only. 

Key Features

  1. Google Drive: Google Drive allows users to store and access their files from anywhere. It also allows users to collaborate with others in real time, making it a great tool for teamwork. It includes features such as file sharing, commenting, & task tracking. 
  1. Chat: Users can communicate using text messages & video calls directly within their workspace with the Chat feature found in Google Workspace software. This makes it easy for team members to stay connected regardless of location or device used. 
  1. Calendar: The calendar feature helps teams coordinate activities and plan meetings more efficiently by providing a shared view of everyone’s availability and tasks assigned to them each day/week/month/etc.. It integrates seamlessly with other Google services including Gmail & Docs so that you can easily schedule events directly from emails or documents you are working on together as a team!  
  1. Forms: The forms feature in Google Workspace software is great for collecting feedback, conducting surveys or quizzes etc.. These forms are easy to create and share with your teammates quickly which makes getting information quickly quite simple! 
  1. Sites: Sites are an intuitive way for teams to create websites without needing any coding knowledge! This service provides website templates that make creating content like webpages extremely easy – perfect for putting together company newsletters, project pages & more!


  1. It is only available as a cloud-based service, meaning users must have an internet connection to access the full suite of tools offered by Google Workspace. Additionally, data stored within the platform may be subject to government surveillance or censorship if it resides outside of one’s local jurisdiction. 
  1. Due to its reliance on cloud computing services from Google’s servers, latency issues can arise under certain circumstances; this can slow down or impede user productivity. Additionally, due to the large number of users who access their services at any given time, outages can occur unexpectedly and may last anywhere from hours to days depending on the severity of the incident. 
  1. Privacy concerns also exist when using Google Workspace; documents submitted through their service could potentially be shared without proper authorization if not configured properly for secure sharing protocols. Additional measures will need to be taken in order for user data not to fall into outsider’s hands. 


Business Starter $6/month
Business Standard $12/month
Business Plus $18/month
Enterprise custom/pricing

Reviews and Ratings

4.6 – G2 Deals
4.5 – Capterra


zoom us

Zoom is a powerful and intuitive team collaboration software that allows teams to work together in real-time over the Internet. Zoom works by connecting users to an online platform where they can share files, initiate audio and video chats, participate in live meetings, collaborate on projects and much more. 

The main advantage of Zoom is its versatility; it’s compatible with many other platforms such as Dropbox, Google Drive and OneDrive, making it easy for people from different teams within an organization to work together seamlessly. Additionally, along with simple yet effective text chat options like instant messaging or group chat rooms, Zoom offers powerful interactive tools like whiteboards, webinars and file sharing which facilitates more efficient communication among members of a project or virtual team. 

The user interface of the Zoom app is designed to be intuitive with quick access menus that allow users to start calls quickly without too much setup time. It also has advanced features such as screen sharing tools which enables remote users to easily participate in meetings even if they’re not at their desk. Furthermore when organizing events or conferences through Zoom there are tools available for managing attendees by sending invites via email or calendar links as well as setting up breakout rooms for private conversations between small groups of participants within the same call. 

Moreover Zoom offers integration with many popular third-party applications such as Slack, Trello and Jira so that tasks created outside the platform can be managed within it – allowing teams a full range of options when it comes to collaboration from one central hub. 

Overall this makes it incredibly convenient for businesses who want their teams working collaboratively on projects regardless of geographical location so individuals can stay connected no matter where they are located across the globe.

Key Features

  1. Video Conferencing: Zoom enables users to host virtual meetings with up to 100 participants, with an unlimited duration and HD video, voice, and screen sharing capabilities. Users can also join a meeting directly from the Zoom website or mobile app without any downloads required.
  1. Screen Sharing: Users are allowed to share their screens directly during a video conference, enabling them to collaborate on projects in real-time without any lag or buffering issues. In addition, they can also record these sessions for review at a later date if needed. 
  1. Breakout Rooms: With this feature enabled, hosts can divide large groups into smaller rooms for better engagement and focus within each session while still having access to full audio/video feeds of all participants across multiple devices simultaneously.  
  1. Chat & Messaging: Participants in the call can engage in text-based conversations throughout the meeting through the built-in chat and messaging features included in Zoom’s software package; messages and images can be shared between individuals or entire groups too! 
  1. Integrations & Third Party Apps: The platform offers integrations with various third party applications such as Slack, Salesforce CRM etc., so that users have access to comprehensive data about their customers within the same platform where they hold team conferences – making it easier for businesses of all sizes to manage their resources more efficiently!


  • Zoom team collaborative software is limited to hosting up to 100 participants in a single meeting. This can be an issue for larger businesses with more complex needs who need a higher capacity of participants. 
  • Zoom’s video conferencing feature is limited and cannot record the meeting, which may limit its usefulness for educational purposes or other meetings where a record of the discussion is necessary.  
  • There are also limits concerning file size sharing, as only files up to 20MB can be sent during a session. This means that large files such as videos, audio or images must be transferred using another service or stored locally on each user’s device prior to the start of the meeting.


Basic – Free
Pro $149/year
Business $199/year
Enterprise custom/pricing

Reviews and Ratings

4.4 – G2 Deals
4.8 – Capterra



Figma is a collaborative work tool widely used by designer teams. It enables users to work together on live projects, with the ability to comment and give feedback in real time. This helps reduce wasted time in back-and-forth communications, allowing for faster iterations of ideas. 

It’s not just about collaboration, though — Figma also provides all the tools needed for design teams to create mockups and prototypes. With its intuitive drag-and-drop interface and comprehensive library of elements, users can quickly create stunning results without needing coding skills or other advanced knowledge. 

The biggest benefit of using Figma is that it allows teams to stay perfectly in sync while working on projects simultaneously from any location around the world — no matter what timezone you’re in or how far away you are from each other. 

This makes collaborations more streamlined and efficient than ever before, as members can access shared files easily without any manual uploading or downloading tasks required between different devices or accounts. Furthermore, any changes made will be reflected across all collaborators’ screens almost immediately so that everyone remains updated on progress at all times. 

Aside from offering a powerful platform for design teams to collaborate within, Figma also assists users with their workflow processes through its project organization capabilities and version control system (VCS). 

Users can keep track of revisions made within each project conveniently via VCSs like GitLab or GitHub – perfect for tracking bug fixes over multiple releases too! Furthermore, Figma makes it easy for designers to share links directly with stakeholders who don’t even need an account login; this feature comes especially handy when discussing feedback during team reviews or client pitch meetings where visual aids are essential for success! 

Key Features

  1. Design Code: With Figma’s Design Code feature, you can quickly turn your designs into responsive HTML and CSS code. This helps in bringing your designs to life faster with just a few clicks. 
  1. Collaborative Workspaces: Create separate workspaces for different projects or teams, share files using secure and private links, and get real-time feedback from stakeholders through comments within the design files. 
  1. Shared Components: Reuse components across multiple projects with Figma’s shared component system that allows you to easily create a library of colors, text styles, symbols, components, etc., for easy access when needed throughout all of your projects. 
  1. Prototyping Mode: Figma’s prototyping model helps convert design ideas into actionable prototypes by connecting frames together to simulate user flows and interactions between different screens to make the product testing process effective and efficient. 
  1. Versatile Plugins Library: Get extra features like automated asset generator that generates icons at various sizes or automatic export of assets with one click with plug-in help directly in the canvas by combining existing tools instead of creating them separately each time they are used again during the workflow process.


  1. Figma is really designed for web and mobile app design which means if you’re working on a product with advanced features or extensive data handling requirements, then Figma may not be the ideal choice. 
  1. One of the biggest drawbacks is that collaboration tools like Figma don’t offer any real-time editing capabilities. This means there must be a dedicated moderator to review changes and approve them before they go live in the final version of a design, which can slow down the creative process. 
  1. Another potential issue with Figma is its lack of robust tools for creating prototypes. While it does offer some basic prototyping capabilities, these are quite limited compared to other products like Adobe XD and Sketch. As such, it may not be suitable for projects requiring complex interactions and animations.


Starter – Free
Figma Professional $12/month
Figma Organisation $45/month
Figma Enterprise $75/month

Reviews and Ratings

4.3 – G2 Deals
4.6 – Capterra


Proofhub home

ProofHub is a cloud-based online project management and collaboration tool that helps teams to organize, manage, and track their projects in one place. It is designed to make remote work easier while ensuring fast delivery of projects. It is available on all the major platforms – Android, iOS, macOS, Windows, and Web app. 

ProofHub enables teams to bring together people from different parts of the world with ease — it provides multiple tools like task lists, calendar view for tasks, files sharing options as well as customized reports so that workflows as smooth as possible regardless of where each team member sits. It also provides powerful features like time tracking tools which allow managers to monitor progress without straining resources. 

The real benefit of ProofHub lies in its user-friendly interface that allows users with minimal technical know-how to navigate quickly and easily around their tasks and projects. Users can create multiple personal workspaces for managing different types of tasks or activities within projects simultaneously such as bug reports & tickets. 

Additionally , this collaborative work tool helps project managers assign tasks with deadlines and have control over the order in which they will be completed; they can even send notifications regarding deadlines when required. 

Moreover , ProofHub’s comprehensive reporting system offers enterprise grade analytics which help project managers analyze data in greater detail including performance on specific assignments or job functions accomplished during a certain period of time . This type of visibility results into better understanding about how people are spending their working hours each day , enabling companies to optimize process efficiency and deliver better outcomes overall.    

Key Features

  1. Task Management: ProofHub allows users to organize, assign and keep track of their tasks with custom workflows, task lists and visual task calendars. Team members can be assigned specific roles for each project which will define the level of access and visibility that team members have to the project. 
  1. Time Tracking: It helps teams stay organized by setting up deadlines, tracking hours spent on a project or task, creating recurring tasks and more. It also provides comprehensive reports which help in assigning projects to particular individuals efficiently making sure that there are no overlaps in timelines or workloads. 
  1. Collaboration Tools: ProofHub offers several collaboration tools such as chatroom integration with Slack, Google Hangouts etc., discussion feature to discuss ideas among teams, whiteboard collaboration tool for creative conversations and ideas exchange, notes tool for writing down significant points turned during the course of discussion amongst all participants etc.,  
  1. File Sharing & Storage: The file sharing feature enables users to store files on cloud-based secure servers where they can easily share them with defined group or team members while enabling real-time synchronization across multiple devices anywhere at any time from anywhere within the platform itself without having to leave it . 
  1. Custom Reports & Dashboards: Various customizable dashboards allow you to monitor project performance based on activities tracked over time including how many tasks are completed, actual vs estimated time billing, cost analysis (per user/client) etc., along with custom reports providing detailed analytics about each data element. 


  1. ProofHub does not allow setting up tasks for resources outside of the organization.
  2. It does not integrate with certain programming tools such as Github and Bitbucket. 
  3. It does not have built-in video conferencing capabilities which makes remote meetings a bit difficult to manage.


Essential $45/month
Ultimate Control $89/month

Reviews and Ratings

4.5 – G2 Deals
4.7 – Capterra 



Miro team collaboration software is a popular project management tool that is used by marketers, educators and creative professionals for their collaborative works. It helps teams stay on the same page when working on projects together. The platform has a wide range of features that make it easy for teams to participate in remote meetings, share and organize ideas and store important documents. 

Miro’s visual design capabilities also allow users to create visuals from scratch or import existing designs created with other programs such as Photoshop or Illustrator, giving them an added advantage when presenting work to clients. 

Teams can easily set up virtual whiteboards in Miro which makes creating projects much more efficient than traditional methods such as post-its or spreadsheets. Users can draw directly on the board using tools like shape recognition, drag & drop objects and freehand drawing. They have access to templates which they can customize with their own backgrounds, text boxes, images and icons etc., while being able to move elements around with ease allowing them to get more done in less time. 

Additionally, Miro’s timelines feature allows users to quickly build roadmaps showing dependencies between tasks (milestones) as well as task duration so everyone always knows exactly what needs to be done next for a given project or initiative

Key Features

  1. Whiteboarding: Miro provides interactive digital whiteboards that allow remote teams to collaborate on projects in real-time from any device. Teams can draw and sketch out ideas, collaborate on visual content, provide feedback and work together in a single workspace. 
  2. Templates: Miro offers templates for a variety of use cases like product roadmaps, user experience stories, project plans, scrum boards and more that make it easier to get started with team collaboration projects quickly. 
  3. Automation: Miro allows users to execute automated tasks in the background such as notifying stakeholders when tasks are complete or when changes need to be made within the platform.  
  4. Chat & Video Conferencing: Users can chat with each other directly within Miro’s interface as well as video conferencing using integrated tools like Zoom or Google Meetings which further facilitate collaboration among remote team members by providing face-to-face interaction for virtual meetings and workshops. 
  5. Export Functionality: Teams have the ability to export their projects from Miro into an array of formats including PNG, PDF or CSV so they can present results externally or store information securely for later use without losing any data along the way​.


  1. Limitation of Number of Team Members: Miro team collaboration software is limited to 25 members in a team which can be restrictive for larger organizations that require more people to collaborate on projects.
  1. Limited File Storage Capability: As it is a cloud-based platform, the storage capacity of Miro team collaboration software is limited and may not accommodate large files or heavily multimedia documents. 
  1. Restricted Accessibility Options: The system only permits accessibility through mobile devices via an app which can be inconvenient as some features are not accessible from the mobile version such as drag-and-drop interface for images or video embedding in comments within the platform environment.


Free $0/month
Starter $8/month
Business $16/month
Enterprise custom/pricing

Reviews and Ratings

4.8 – G2
4.7 – Capterra 



MindMeister is a team collaboration software that helps teams create, manage and share their ideas effectively. It is designed to facilitate the sharing of information between teams in real-time. With MindMeister, users can quickly create engaging visuals of ideas and plans and then easily share them with others in their team. It uses digital visualizations to solicit feedback, foster creativity and ultimately deliver better results faster.

The software provides an intuitive interface that allows users to build mind maps quickly by adding tasks, assigning due dates, creating notes or attachments, tagging documents for easy retrieval later on, customizing their settings as they go along and inviting people from different departments into a project without any hassles. 

When it comes to task management within the platform, MindMeister integrates perfectly with popular tools like Trello and Asana so all your tasks are easily tracked across multiple platforms in one viewable dashboard.  

It also makes communication among team members easier with its built-in chat feature which allows direct messaging as well as group conversations with members from different locations simultaneously to help keep everyone up-to-date on latest developments. 

On top of that it supports integrations for various third party applications such as Dropbox for data storage or Google Drive for document sharing so you can get more done faster without leaving the workspace environment altogether. 

Key Features

  1. Mind Map Creation: MindMeister provides a powerful tool to quickly and easily create visual mind maps to aid in collaboration tasks. It allows users to add, arrange and customize nodes within the mind map, with the options for adding text, images, videos and links. 
  1. Task Management: With MindMeister team collaboration software, users can quickly break down tasks into subtasks with due dates and assign each task to a specific team member or stakeholder. This feature simplifies project planning and ensures everyone is on track with their deliverables. 
  1. Real-Time Collaboration: Through this feature users can work on their individual tasks in real-time while staying connected with other members of the project team or stakeholders involved. Team members are able to view changes made by others instantly without having to wait for emails notifications or requests for updates making it easier for faster decision making processes which results in faster execution of projects 
  1. File Sharing & Version Control: MindMeister’s file sharing capabilities allow users to share files such as presentations, documents or spreadsheets with all authorized collaborators on the project eliminating any need for external file hosting services providing better control over data as well as enhanced security measures over information stored online securely.  
  2. Analytics & Reports : The software also offers analytics ability through its dashboard presenting an overall health checkup including task completion status , conversations number , completion rate etc enabling effective monitoring alongside reports delivering comprehensive insights into what is happening at every stage helping improve user productivity levels further. 


  1. MindMeister limits the number of user accounts a single organization is allowed to have: Organizations or teams with more than five users must purchase additional licenses for each additional member. 
  2. MindMeister does not offer a real-time collaboration feature so if multiple team members are working on the same map at once, they cannot see each other’s changes until they have refreshed their page. 
  3. MindMeister only allows files up to 25MB in size to be uploaded, limiting users’ ability to share large documents or multimedia files with their team members if needed.


Basic Free/month
Personal $3.49/month
Pro $5.49/month
Business $8.49/month

Reviews and Ratings

4.2 – G2
4.3 – Capterra 


In conclusion, the best software for team collaboration depends heavily on the needs of a company, project, or organization. It is important to remember that it is not just about finding a specific product with certain features and support levels – you also have to make sure that it meets your budget and timeline requirements. Many of these solutions offer free trials or free limited versions so teams can evaluate them before making any commitments. 

Furthermore, it’s important to look into each softwares’ customer support quality, scalability for future growth, and integration with other applications in order to ensure successful implementation. Taking all these factors into consideration will help you find the perfect fit for your team collaboration needs. With so many great options available today such as nTask, Microsoft Teams, Slack, Zoho Projects, Bitrix24 and Monday.com among others – you are sure to find a solution that works well for your company!



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